Finance Coordinator

Newark, NJ
BRICK Empowerment Office Positions
Full-time
OUR MISSION
 
Building Responsible Intelligent Creative Kids (BRICK) aims to place all children on a positive life trajectory by providing our students with the academic and character skills they need to be college-ready, and by addressing the elements of adversity that impede their academic success so that they can all become successful adults.
 
To learn more about BRICK, please visit http://www.bricknewark.org
 
Benefits
 
Here is a great opportunity to be part of an exciting entrepreneurial organization. BRICK operates two divisions - a school management division and a two-generation strategy. The two-generation strategy is the South Ward Children's Alliance, the backbone organization that is building a cradle to career pipeline in the South Ward of Newark. BRICK is looking for an individual who will help build our organization from the ground up. If you are interested in being part of success at a greater scale and looking to invest in a theory of change that actually works – then this is your organization.  
 
Overview
 
Role:The Finance Coordinator works with our Director of Finance and other staff to support non-academic operations at the organization, ensuring compliance with applicable laws, regulations, and requirements set by funders and partners. He/she is specifically responsible for supporting the administrative systems and routines of the organization.The Finance Coordinator is responsible for the accounts payable process, cash receipt process, and the management of financial documentation.

[ESSENTIAL FUNCTIONS] Responsibilities include, but are not limited to:


    • Accounts Payable
    • Responsible for data entry of all invoices in the accounts payable system ensuring accurate coding of the invoices to the proper account
    • Responsible for processing all school accounts payable activity in a timely and accurate manner, including prepaid invoices and credit card charges
    • Ensure invoices have proper approval before entering invoice into the accounts payable system
    • Responsible for processing, at minimum, a weekly check run, matching invoices to checks, preparing checks for signatures, and mailing the checks once signed
    • Responsible for filing paid invoices immediately after each check run
    • Maintain Finance archive files and records in accordance with School and regulatory requirements and practices
    • Research vendor inquiries regarding payments
    • Ensure compliance (W-9s received) with federal and state regulations, governing payment to vendors including companies or consultants
    • Responsible for processing and administration of 1099s

    • Cash Receipts
    • Responsible for accurately receiving, verifying, coding, data entry, and deposits of miscellaneous cash receipts through the year
    • Responsible for the administration of the school’s petty cash fund
    • Manage billing and payments related to items for the Parent Teacher Organization

    • General Ledger and Auditing/Accounting
    • Enter invoice adjustments as needed.
    • Assist with the preparation of various reports as required for the annual audit
    • Collect and provide information requested by audit team
    • Organize and keep track of prepaid expenses throughout the year
    • Monitor and properly document the following throughout the year: various fixed assets accounting transactions; prepaid expense and accrued expense transactions; property and equipment records

    • Organizational audit, grant-specific audits, and other grant-reporting requirements
    • Properly tag all grant related expenditures
    • Assist with annual audit process

    • Position Metrics:
    • At least 60% of the Finance Coordinator annual evaluation will be judged on the below metrics:
    • 100% payroll compliance (no missing payroll)  
    • 80% staff approval of AP processing & documentation
    • Annual clean audits with no citations
    • 100% compliance with State and Federal laws

    • Qualifications:
    • Deep belief in our mission, serving as a role more for our values
    • Bachelor’s degree required. Accounting majors preferred
    • Ability to multi-task, stay focused, organized, and prioritize work
    • Able to independently make decisions and exercise sound judgement
    • Attention to detail and accuracy are required
    • Strong organizational and interpersonal skills 
    • Making informed, timely decisions and using sound judgment to prioritize actions
    • Work independently and efficiently with minimum supervision
    • Able to receive and implement constructive feedback
    • Three or more years of experience in non-profit finance/accounting, preferably in a school setting, or a related field required
    • Confidentiality, discretion and accountability required


Salary, Goals and Employment Period 
Salary Range: Competitive compensation package
Full time
Employment Period: Twelve Months
Fringe Benefits: Health, Dental and 401K