Director of School Operations

Bronx, NY
BRICK Bronx
Full-time
OUR MISSION
 
Building Responsible Intelligent Creative Kids (BRICK) aims to place all children on a positive life trajectory by providing our students with the academic and character skills they need to be college-ready, and by addressing the elements of adversity that impede their academic success so that they can all become successful adults.
 
To learn more about BRICK, please visit http://www.bricknewark.org
 
Benefits
Here is a great opportunity to be part of an exciting entrepreneurial organization that focuses on turning around chronically failing schools and starting high performing schools. We are looking for an individual who will help build an organization from the ground up. If you are interested in being part of success at a greater scale and looking to invest in a theory of change that actually works – then this is your organization.  
 
Overview
 
Role: The Director of School Operations is responsible for overseeing the operational systems and infrastructure of the school. The SOM will work alongside the Principal to ensure that the school is run in an orderly and effective manner. The Director also works closely with the BRICK Academy's central office team to design and implement effective operational systems. The SOM must have experience leading the operations of a charter school previously. Supervisor or Administrator certification is not required but is preferred.
 

Essential Functions

    • Budget and Finance
    • Work with the school leadership team and BRICK Academy’s central finance team to develop and manage the school’s budget
    • Maintain accurate records of all financial transactions and submit them to the BRICK Academy’s central finance team for processing
    • Ensure adherence to school’s fiscal policy and procedures; participate in annual financial audit process by providing documentation as needed to auditors
    • Manage school purchasing process by placing orders with vendors, tracking delivery and maintaining inventory  

    • School Operations
    • Ensure that the campus is equipped for start-up/new school year by ordering furniture, equipment and classroom supplies
    • Ensure the maintenance of campus facilities by managing custodial personnel and third-party contracts for trash removal, recycling, and security
    • Manage the school’s food and transportation services by coordinating with service providers and overseeing deliveries
    • Lead the planning and execution of student recruitment related activities, such as open houses, feeder school visits (if applicable), enrollment lotteries, and paperwork sessions
    • Supervise the receptionist and all customer service matters at the school including general requests for information, proper telephone procedures, mail distribution and transportation parking requests
    • Support the collection and maintenance of proper human resources information for faculty and staff
    • With the support of BRICK Academy’s human resources staff, ensure compliance with all employment laws and policies
    • With the support of BRICK Academy’s central office, ensure compliance with all state, federal, and policies related to public school operations
    • Manage the school’s supply and asset inventory

    • School Administration
    • Ensure the timely implementation of all items on the school’s annual calendar
    • Assist school leadership with the maintenance of accurate school schedules, student records, and transcripts in accordance with school, local, state and federal requirements
    • Oversee the administration of substitute teacher deployment
    • Ensure the timely production of student Report Cards
    • Ensure that student records are properly maintained and updated at the school

    • Management and Leadership
    • Manage all front desk personnel and on-site operational staff (e.g., building engineers, custodians, cafeteria staff, security)

Qualifications

    • Qualifications:
    • Strong leadership skills and a demonstrated capacity to manage people in a work setting
    • Strong interpersonal and communication skills and the ability to work effectively with a diverse group of people
    • Strong organizational skills and the ability to handle multiple projects and responsibilities simultaneously
    • Ability to foster a cooperative work environment
    • Ability to train and supervise employees including organizing, prioritizing and scheduling work assignments
    • Ability to work with computers, various software programs and other technology
    • Knowledge of management and operations systems and strategies to run an effective organization
    • Knowledge of public education and charter schools highly desirable but not required

    • Education and Experience:
    • Bachelor’s Degree require; Master’s Degree preferred
    • Management related experience of at least two (2) years
    • Previous work leading or supporting charter school operations required

    • Physical Requirements:
    • Ability to physically perform the duties and to work in the environmental conditions required such as maneuvering in classrooms and office space-reaching file cabinets, filing, faxing, scanning, coping, typing, mailing, and making phone calls
    • Must be able to sit for up to two (2) hours looking at a computer monitor, using a keyboard and mouse and typing