Executive Assistant
New York, NY
GA /
Full Time /
Hybrid
Canary Technologies is a fast-growing enterprise hospitality technology company that provides hotels with innovative solutions to drive efficiency and enhance the guest experience. Our core solutions get rid of antiquated technology in hotels. With backing from some of the top investors in Silicon Valley, including Y Combinator, Canary Technologies is trusted by thousands worldwide and serves some of the world’s largest and most iconic hotel brands.
We are seeking a dedicated, organized, and efficient Executive Assistant to support a few members of our leadership team. The ideal candidate will possess a keen eye for detail and a passion for optimizing productivity and efficiency. In this role, you'll play an instrumental part in enabling our leaders to achieve their goals by streamlining their daily operational tasks.
Responsibilities
- Scheduling Assistance:
- Efficiently manage and coordinate calendars, including setting up, confirming, or rearranging appointments as necessary.
- Prioritize conflicting needs; handle matters expeditiously, and proactively, and follow through on projects to successful completion.
- Liaise with other executives, internal teams, and external contacts to streamline scheduling.
- Travel Booking & Arrangements:
- Plan and coordinate travel arrangements.
- Manage and process expense reports related to travels.
- Team Scheduling & Event Planning:
- Coordinate team meetings, offsites, and events, ensuring all logistics are handled and team members are informed.
- Assist in the preparation and organization of team-building events or departmental functions.
- Collaborate with other departments or teams as necessary to ensure seamless event planning.
Qualifications
- Proven experience as an executive assistant or other relevant administrative support role.
- In-depth understanding of office management and the intricacies of scheduling.
- Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
- Proficient with office software, scheduling tools, and communication platforms.
- Excellent verbal and written communication skills.
- Ability to maintain discretion and confidentiality in all matters.
- High attention to detail and problem-solving skills.
- Bachelor's degree or equivalent experience preferred.
We also work hard to ensure Canary is a fun and exciting place to work. How do we do this?
First off, we've added Canary Days to the calendar as company holidays to ensure that the team has time to recharge. Whether that means having an extended weekend each month or making sure there are sufficient breaks incorporated into the team's busy workweek, we want everyone to get the rest they deserve!
Second, we have a list clubs and perks listed below that create space for us to hang out:
Self Improvement Club: We meet each month and share our personal goals for the month. We are able to expense $75 towards any purchases that helped us achieve these goals.
Fireside Chat: We meet each month to discuss a wide range of issues. This group was started focused on women's issues and has expanded in scope over the last several months.
$50 to stay at any hotel that uses Canary Check-in
Book a trip at one of the hotels that has Canary Checkin, stay there, leave a review on TripAdvisor/Google and get a $50 reimbursement!
$500 travel reimbursement: We offer you the chance to visit our offices in New York, San Francisco or Dallas by providing a travel stipend. Spend at least three days working with the team in either hub, and use the rest of your time exploring a new city!
