Travel & Expenses Manager
Warsaw, Mazowieckie, Poland
People – Human Resources /
Hybrid /
Hybrid
We are looking for a proactive and detail-oriented Travel & Expenses Manager to take full ownership of day-to-day travel coordination and representation expense management across the company. This is a hands-on role combining strategic oversight with direct operational execution — ideal for someone who enjoys both planning and doing.
Responsibilities:
- Handle all day-to-day travel arrangements for employees, including booking flights, hotels, transport, and obtaining visas where needed.
- Act as the main point of contact for travel and expense queries, offering timely and practical support to employees before, during, and after trips.
- Administer, monitor, and continuously improve travel and representation expense policies.
- Review and process expense claims, ensuring accuracy, policy compliance, and proper documentation.
- Maintain relationships with travel vendors and negotiate rates to drive cost efficiency.
- Track travel and expense budgets, identify anomalies or excesses, and prepare regular reports for Finance and leadership.
- Identify and implement process improvements to simplify travel planning and expense reimbursement workflows.
- Collaborate with HR, Finance, and Legal teams to align on tax compliance and audit readiness.
Requirements:
- 5+ years of experience in corporate travel management, office administration, or expense policy coordination.
- Strong hands-on experience with travel bookings, expense systems, and claim reviews.
- Familiarity with travel platforms and expense management tools (e.g. Concur, TravelPerk, Navan, or similar).
- Excellent attention to detail, organization, and customer service mindset.
- Experience in managing vendors and negotiating contracts is a plus.
- Fluency in English is required; other languages are an advantage
What will you get in return?
- Competitive Salary: We believe great work deserves great pay! Your skills and talents will be rewarded with a salary that makes you feel valued and motivated.
- Work-Life Harmony: Join a company that genuinely cares about you - because your life outside of work matters just as much as your time on the clock. #LI-Hybrid
- Annual Performance Bonus: Your hard work doesn’t go unnoticed! Celebrate your achievements with a well-deserved annual bonus tied to your performance.
- Generous Time Off: Need a breather? Our annual leave policy lets you recharge and enjoy life outside of work without a worry.
- Employee Referral Program: Love working here? Share the love! Bring your talented friends on board and get rewarded for growing our awesome team.
- Comprehensive Health & Pension Benefits: From medical insurance to pension plans, we’ve got your back. Plus, location-specific benefits and perks!
- Workation Wonderland: Live your digital nomad dreams with 30 extra days to work remotely from anywhere in the world (some restrictions apply). Adventure awaits!
- Volunteer Days: Make a difference! Take two additional paid days each year to support causes you care about and give back to the community.
Be a key player at the forefront of the digital assets movement, propelling your career to new heights! Join a dynamic and rapidly expanding company that values and rewards talent, initiative, and creativity. Work alongside one of the most brilliant teams in the industry.
