Sr. Executive / Assistant Manager - Payroll, Compliance & HR Operations

Gurgaon, Haryana
Human Resources – Human Resources /
Full-time /
This role includes managing end to end Payroll,  Compliance , HR Operations, Employee Benefits & HRIS at PAN India level for on-roll and off-roll employees.

This role is based in Gurgaon, Haryana

About the Job

    • 1.     Responsible for managing end to end payroll processing, review of payroll inputs and coordination with payroll vendor to ensure accurate payroll processing
    • 2.     Maintain accurate and up-to-date employee payroll records.
    • 3.     Processing of payments to employees as per timelines
    • 4.     Provision of JVs, monthly provisions, payroll analysis, variance reporting, preparation of monthly analysis reports, reconciling data, HR cost agreements for shared resources (employees)
    • 5.     Monthly MIS reports (payroll, provision, audit, compliance, attendance, headcount, FTE audit etc.)
    • 6.     Generate reports and provide data to support management decision-making as and when required.
    • 7.     Address and resolve payroll-related inquiries from employees in a professional and timely manner.
    • 8.     Streamline processes and improve efficiency.
    • 9.     Resolving payroll discrepancies
    • 10.  Annual income tax proof collection, tax data audit and generation of Form 16
    • 11.  Participating in change initiatives including automations and HRIS- payroll integration through vendor identification, user testing, providing inputs to improve the controls and efficiency in the process.

    • 1.     Monitor and enforce statutory compliance related to payroll.
    • 2.     Conduct periodic audits to ensure data accuracy and compliance with internal policies.
    • 3.     Liaise with government authorities and legal consultants.
    • 4.     Compliance and closure of notices received from Statutory Authorities.
    • 5.     Monitoring registration licenses (New/Renewal/Amendment) under applicable acts.
    • 6.     Manager PAN India statutory compliances such as PF, ESIC, LWF, PT, TDS, actuarial like Bonus and Gratuity – Coordinating with vendors
    • 7.     Responsible for timely statutory payments towards ESIC, PF, Professional Tax, LWF, Maternity benefit returns and other applicable compliances.
    • 8.     Attending to legal notices and its immediate reply in consultation with Company legal department/Legal Consultants
    • 9.     Data provision for Internal and External audits

    • HR Operations and Employee Benefits
    • 1.     Execute joining formalities of new joiners at respective location and coordinate with SPOC for formalities at other locations. Ensure 100% compliance in the joining documentation.
    • 2.     Prepare and issue letters – Appointment letter, confirmation Letter, warning, transfer, increment, PIP etc.
    • 3.     Maintain online and physical personnel files and up to date employee records
    • 4.     HRIS updation - Ensure employee data maintenance in Workday and PERS.
    • 5.     Managing probation confirmation/extension, PIP, unauthorized absence, full and final of onroll and offroll employees
    • 6.     End to End Time and attendance – PAN India
    • 7.     Administrative working on Employee Self service module
    • 8.     Managing employee grievances related to payroll and benefits.
    • 9.     Manage the entire group insurance portfolio for onroll and offroll employees
    • 10.  Maintain employee master file and events like transfer, promotion etc. in excel.
    • 11.  Participate in annual salary increment process and target bonus calculation.
    • 12.  Participate in salary benchmarking and other Country/Global HR projects.
    • 13.  Coordinate timely employee reimbursements and benefits (Mobile, Fuel etc)
    • 14.  To take up additional assignments/tasks as required to meet with the Company needs.
    • 15.  Maintain accurate and up-to-date employee records, including time and attendance, benefits, and tax information

Skillset, qualification & experience, we are looking for:

    • 1.     Mandatory - Graduate in any discipline
    • 2.     Preferred - Post-graduate in Management with specialization in Human Resources/ Finance
    • 3.  3-5 years of experience in payroll, compliance, vendor management, HR operations and Employee benefits
    • 4.     Strong in MS Excel – Vlook up, Hlook up, IF Function, WhatIf, Nested IF, Sub-total, Advance filters, Dashboards, Pivot Charts, Conditional Formatting etc.
    • 5.     Strong communication skills (verbal and written)
    • 6.     Excellent HR analytical  and people skills
    • 7.     Working knowledge of workday will be preferred
    • 8.     Sound judgment and problem-solving skills
    • 9.     High level of professionalism and discretion
    • 10.    Team spirit
    • 11.    Ability to handle sensitive and confidential information
Company Introduction:
For over 40 years, cargo-partner has flourished in the logistics industry, delivering unparalleled service to our clients worldwide. We have now embarked on another journey and to continue our commitment for excellence, we have now joined the Nippon Express Group which will now underpin all the values we constantly aspire to achieve, now becoming a top 5 global player. As an end to end info logistics provider, we pride ourselves on offering a comprehensive portfolio of air, sea, land transport, and warehousing services.

With a unique focus on information technology and supply chain optimization, we empower businesses to thrive in today's fast-paced world. Join our dynamic team, where innovation meets passion and every voice is valued. Embark on a journey where your skills are nurtured, creativity is celebrated, and together, we take pride in making a difference.

Discover more about our Mission & Vision. Dive into a world of endless opportunities and embark on the cargo-partner journey with us.

cargo-partner is an equal opportunity employer. We celebrate diversity and are committed to creating an environment where all employees feel valued and respected. We do not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or any other legally protected characteristics. We welcome and encourage applications from all individuals, regardless of background.

Explore endless opportunities and leave your mark with us." #JoinUs #Logistics #workingdigital #Teamwork #cargopartner #wow Ready to get things moving? Join our team! 

Learn about Life at cargo-partner here.

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