Executive Assistant

Hamilton, NJ
Executive Team – Administrative Support
Full-time
Be the right hand to your exec by creating the most possible leverage for him/her day-to-day.

Responsibilities:

    • Managing, organizing, and ultimately being the gatekeeper to a very complex and demanding calendar.
    • Keeping your exec on time from meeting to meeting, as well as be able to pull him as needed for specific ad-hoc requests day of.
    • Fielding internal and external scheduling requests with the ability to recognize competing priorities and schedule accordingly.
    • Frequently work and collaborate with the EA to the CEO and the executive support team.
    • Plan and coordinate travel - air & ground transportation, hotel reservations, and itineraries.
    • Plan and coordinate internal off-sites and team meetings/events.
    • Understand the mechanics of how our business units and Carta operates - know who is responsible for what, which teams are in which office, who our execs and senior managers are.
    • Develop a strong understanding of more detailed aspects of Carta and our business units - how we work, the processes in place, what more granular teams focus on.
    • Be an advisor to your exec on how to organize the use of his/her time.
    • Traveling to our NYC office 1-2x/week or as needed by your exec.
    • Occasionally travel to remote offices with your exec.
    • Occasionally be available for off-hours in the earlier am/later pm for support surrounding travel, board meetings, special projects.
    • Occasionally be available for personal assistance on tasks and projects.
    • Develop strong relationships both internally with other execs and peers, as well as externally with clients, board members.
    • Working on special projects, presentations, and metrics for meetings and events.
    • Process expense reports.

Requirements:

    • Be able to accomplish tasks with a fair amount of autonomy.
    • Maintain absolute confidentiality around all company information.
    • Be proactive and a self-starter  in identifying needs, conflicts, projects - along with the ability to make well thought out decisions in executing resolutions to them.
    • Be reliable and responsive in all matters and requests.
    • Be extremely organized with a strong sense of attention to detail.
    • Take action versus analyzing in your decision making, but never afraid to ask for help or clarification.
    • Excellent communications skills - clear & concise.
    • Utilize applications such as GSuite (docs, sheets, calendar), Zoom (video conferencing), Apple Keynote, Microsoft Office (Word, Excel).
    • Be adaptable and flexible for a fast paced and changing environment.
    • 3 - 5 years of experience in a similar role.
Carta is building the central registry of asset ownership

Everything in our world is owned by a person or a group of people. If issuing equity were as easy and cheap as paying payroll, ownership would be as ubiquitous as salaries. We think of ourselves as a utility company, laying the financial cables that will allow everyone in the world to become an owner. Come help us democratize ownership, reduce income inequality, and pull more wage-earners out of the debt stack and into the equity stack.

We are looking for extraordinary colleagues. Come join us as we build the world's next great company.

Carta is backed by many of the world’s best investors, including Social Capital (Slack, Intercom, Box), Union Square Ventures (Twitter, Twilio & Coinbase), Menlo Ventures (Uber & Warby Parker) and Spark Capital (Oculus VR, Slack and Cruise Automation).