Executive Assistant

San Francisco, CA
Executive Team – Administrative Support
Full-time
We are looking for an Executive Assistant with experience supporting multiple executives, who pays high attention to detail. The exemplary candidate will be an organized, thoughtful, forward thinker who seeks to build partnerships with the executives and teams she or he supports.

In this highly administrative role you’ll support 3 executives across 3 different teams and 2 different office. Core responsibilities are complex calendar management, coordinating expense reports, team budgets, meeting prep including helping with presentations.

Responsibilities:

    • Build a trusted business partnership with the executives you support as well as the executive assistant to the CEO
    • Be the go-to person for your executives’ team needs
    • Complex calendar management both internally and externally - be the gatekeeper of your executives’ calendars and keep them moving on time for meetings
    • Work with the executive support team to execute team events and meetings, both on-site and off-site
    • Coordinate high volumes of travel both domestically and internationally
    • Coordinate expenses/budget management for executives and the teams they lead
    • Understand the mechanics of how the business units and Carta operates - know who  is responsible for what, which teams are in which office, who our execs and senior managers are

Requirements:

    • 1-3 years of Executive Assistant or Administrative Assistant experience
    • Detail is incredibly important in this role -- pay high attention to detail and be a forward thinker to block and tackle for your execs
    • Strong ability to communicate clearly, effectively and professionally with executives and teams, both verbally and written
    • Operate autonomously and as a self-starter with a sense of urgency in a fast paced environment
    • Treat highly confidential information with care & discretion
    • Ability to prioritize a demanding workload
    • Positive, approachable attitude

Nice-to-haves

    • Experience in a startup environment strongly preferred
    • Bachelor's Degree


Carta is creating the ownership network that maps the world's assets. Check out who we are and how we work here.

At Carta we want to create an environment for Carta's owners - you - to do your best work, by offering competitive benefits and perks:

We are committed to WELLNESS:
- Health, dental, vision, and life insurance
- Competitive PTO and unlimited sick time

We are committed to INVESTING IN YOUR FUTURE:
- 401k matching program

We are committed to A SUPPORTIVE WORK ENVIRONMENT:
- Commuter benefits
- Catered lunch and unlimited snacks
- Cell phone stipend

We are committed to LIFELONG LEARNING:
- Unlimited reimbursement for work related books
- Fast paced work environment geared towards professional growth