Manager, Accounts Payable

Corporate Headquarters
Finance
Full-time
The Accounts Payable Manager will supervise all aspects of the accounts payable process including both operations and construction related payables. 
The role requires a seasoned individual with a strong understanding of accounting/finance with a commitment to accuracy and meeting multiple, sometimes competing deadlines. The Accounts Payable Manager must be a strong leader who is organized and able to consistently and accurately manage multiple on-going tasks.  Requires excellent work ethic and the ability to work both independently and as a team player.  

Essential functions and responsibilities:

    • Accounts Payable and Reporting
    • Supervise the company’s payable process.
    • Supervise Accounts Payable Clerk and Senior Construction Accountant.
    • Enter/ review invoices and generate checks for assigned entities.
    • Grow into role as in-house expert for software systems; Abacus and AvidExchange.
    • Provide analytical assistance as needed for special projects.
    • Other duties as assigned.
    • Construction invoice and payable processing
    • Set up new vendor ID’s.
    • Enter all project invoices.
    • Lien and Waiver tracking and reporting
    • Reconciling and ensuring job cost system amounts are correctly reflected in the general ledger.
    • Monthly reporting of construction activity- costs to complete reports and budget status reports.
    • Review and record all job cost billings, adjustments, and miscellaneous invoicing in the job cost system.
    • Review and preparation of loan draw packages.
    • Track contract, change orders, and commitments against approved budgets.
    • Supervise the set-up of new projects and generate and maintain detailed analysis of costs and budgets, including variances from original proformas.

Success factors/job competencies:

    • Ability to interact with all employees and be diplomatic and helpful while maintaining department standards and reaching department goals. 
    • Leader who is adept at switching projects and focus with ease, and can easily multi-task between various projects with competing deadlines. Things can and do change direction, and this should be both expected and anticipated.
    • Takes initiative without needing direction. Proficient with seeking out answers and solutions without being prompted. Takes ownership of projects and works diligently through successful completion.
    • Must be extremely organized, detail oriented, able to multi-task effectively and possess a cooperative, upbeat attitude.  Works well both independently and as a group.

Qualifications required:

    • Thrives in a fast-paced work environment.
    • 3+ years of accounting experience in a corporate environment
    • Excellent communication and follow up skills. 
    • Prior experience with JDE, Prolog and AvidXchange a plus.
    • Advanced Excel skills.
    • Real estate background with construction experience required with retail, commercial property, or development companies.
    • Superb organizational skills with excellent attention to detail and accuracy.
    • Self-starter with lots of initiative, team spirit and positive nature.
    • Tenacious with excellent follow up.
    • Ability to multi-task & prioritize workload.
    • Proven problem-solving and intrapersonal skills.
    • Extremely strong organizational, project and time management skills.
    • Detail oriented.
    • Solid judgment.
    • Strong work ethic. 

Education:

    • Bachelor’s degree in accounting or finance