Executive Assistant

Cambridge, MA /
Operations Team – Operations /
Full-time
Commonwealth Fusion Systems (CFS) is the surest path to limitless, clean fusion energy. Our mission is to enable world-wide clean energy for everyone, creating a sustainable environment for current and future generations. We have created a credible path to an operating fusion power plant in 15 years which leverages our novel collaboration with MIT and funding from strategic and financial investors who share our vision. This begins by developing a new class of high-field superconducting magnets that will enable the SPARC tokamak to demonstrate net energy from fusion for the first time. To execute this plan, we are now looking to add talented people to the team who are mission-driven and treat people well, improve our team by adding diverse perspectives and new ways of solving problems, have demonstrated exceptional results through a range of different pursuits, and have skillsets and experience that relate to this role.

We are looking for this individual to provide detail-oriented office administration to facilitate daily operations within the office space and support for a growing team which includes Commonwealth Fusion Systems and MIT employees (i.e. SPARC team). This individual will also be the primary support to SPARC Head of Engineering.  Joining us you will be building effective working relationships with key stakeholders throughout CFS and MIT to create efficient, smooth running teams and events.

This team member will:

    • Coordinate staff schedules to set up interoffice meetings and logistics (catering, conference rooms, etc.) 
    • Meeting management
    • Arrange travel for external meetings 
    • Expense reporting
    • Greeting and shepherding guests to appropriate meetings rooms
    • Liaison for new employees and contractors
    • Initial contact and liaison for IT issues
    • Ordering/maintaining office supplies for multiple office locations
    • Refreshing coffee station and maintaining kitchen supplies (daily)
    • Planning company events, dinners, and other activities

The ideal candidate will have most, if not all, of these requirements:

    • B.A / B.S degree or equivalent experience
    • A minimum of 5 years’ experience in administrative support roles
    • 3+ years’ experience of meeting management: scheduling, onsite or remote set-up, note taking
    • 2+ years’ experience of event planning and management
    • The ability to assimilate different and diverse demands into a coherent support plan
    • Experience with executive level or C-Suite support both with calendars and direct day to day tasks
    • The perspective to accommodate multiple requests for support and prioritize appropriately
    • Excellent oral and written communication skills
    • Positive, professional, and enthusiastic attitude and the ability to receive constructive feedback
    • Skill in administrative office tools, such as MS 365 software, Google Workspaces, Zoom, Workflowy, Expensify, ERP systems
    • Ability to thrive in an startup research and development environment that is continuously evolving

Additional experience and/or qualifications:

    • Excellent organizational and time management skills
    • Strong interpersonal skills and ability to multitask in a fast paced environment
    • Pleasant and professional demeanor at all times with great attention to detail
    • Fast learner and seeks out continuous improvement
    • Comfortable working autonomously; self-motivated
    • A drive towards attention to detail
    • Customer service oriented
    • Prides on adaptability and flexibility in a matrixed group that is growing
    • Ability to lift up to 50 lbs occasionally
    • Can stoop, climb, type, stand, and sit for extended periods of time
    • Willingness to travel or work required nights/weekends/on-call occasionally
CFS team members thrive in a fast-paced, dynamic environment and have demonstrated exceptional results through a range of different pursuits. We all tightly align with our company values of integrity, execution, impact and self-critique. As we grow, we are looking to add talented people who are mission driven and bring diverse perspectives and new ways of solving problems.

At CFS, we deeply value diversity and are an equal opportunity employer by choice. We consider all qualified applicants equally for employment. We do not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.