Specialist, Workplace Experience / Office Management (m/f/d)

Berlin /
People – Workplace Experience /
Permanent Full-time
We're Checkout.com 

Checkout.com is one of the most exciting and valuable fintechs in the world, with our Series D taking our valuation to $40 billion. Our mission is to enable businesses and their communities to thrive in the digital economy. We’re the strategic payments partner for some of the best known fast-moving brands globally such as Wise, Hut Group, Sony Electronics, Homebase, Henkel, Binance, Klarna and many others. Purpose-built with performance and scalability in mind, our flexible cloud-based payments platform helps global enterprises launch new products and create experiences customers love. And it's not just what we build that makes us different. It's how.

We empower passionate problem-solvers to collaborate, innovate and do their best work. That’s why we’re number 9 on the Forbes Cloud 100 list and on Glassdoor’s list of Top 10 fintechs to work for. And we’re just getting started. We’re building diverse and inclusive teams around the world — because that’s how we create even better experiences for our merchants and our partners. And we need your help. So, join us to build tomorrow, today.

About the Role:

Checkout.com is actively looking for a highly motivated and enthusiastic Workplace Management Specialist to look after the smooth running and general happiness of our fast-growing Berlin office.

You'll be responsible for the upkeep of our office, capacity planning and social events. This role requires a ‘can-do’ attitude, always thinking two steps ahead and an approachable and friendly personality. This role also provides a great opportunity for progression and growth.

In this role you'll work independently with limited direction in a fast-paced environment, as well as interact with people at all levels. 

What You will be doing:

    • Being the first point of contact for all Workplace Experience / Office matters
    • Managing office supplies, vendors, catering, courier logistics, meeting room bookings and other operational tasks
    • Carrying out maintenance audits and organising repairs
    • Assisting with ensuring the health & safety compliance across the office, leading the first aid, and the fire warden teams
    • Organizing office activities and company events for a fast-growing and multicultural environment
    • Coordinating with our Procurement and Accounts teams and keeping oversight of incoming invoices and their payments
    • Proposing new ways to create a top class experience for staff and guests
    • Preparing desk setup for new starters and run the seating arrangements
    • Keeping the office and meeting rooms organised and tidy at all times
    • Answering the phone expertly and taking messages
    • Collecting post and distributing parcels to Checkout.com team members
    • Assisting the Global Workplace Experience Manager and the team with day to day duties and ad-hoc global projects

About You:

    • 4+ years experience in office administration/events planning or similar
    • Excellent organisation/prioritisation skills, used to juggling a demanding workload
    • Very proactive, with positive energy and a great teammate
    • Driven, with the desire to take on more responsibilities over time
    • Ability to successfully navigate through ambiguity
    • Superb communication skills, ability to interact at all levels within the organisation
    • Fluency in German and English, both written and spoken

What we stand for
At Checkout.com, everything starts with our values, including the experience we offer our people.
We supercharge your professional growth with career development programs and leadership training. You can learn your way, with tailored pathways and online platforms. And be inspired at relevant conferences.
We don't stop at 'good' here. We strive for excellence amongst our teams every day and recognize colleagues who take it to the next level through our quarterly peer-nominated Hero awards.
We're proud of our global connections and inclusive environment. So we champion this through our colleague-led community groups and celebrate many cultural events together.
Want to see us in action?
Take a peek inside here.
More about Checkout.com
Our technology makes payments seamless. We provide the fastest, most reliable payments in more than 150 currencies, with in-country acquiring, world-class fraud filters and reporting, through one API. And we can accept all major international credit and debit cards, as well as popular alternative and local payment methods. Checkout.com launched in 2012, and we now have a team of 1800 people across 19 international offices. To date, we’ve raised a total of $1.8 billion, with our Series D valuing us at $40 billion.
We believe in equal opportunities

We work as one team. Wherever you come from. However you identify. And whichever payment method you use. 

Our clients come from all over the world — and so do we. Hiring hard-working people and giving them a community to thrive in is critical to our success.

When you join our team, we’ll empower you to unlock your potential so you can do your best work. We’d love to hear how you think you could make a difference here with us. 
We want to set you up for success and make our process as accessible as possible. So let us know in your application, or tell your recruiter directly, if you need anything to make your experience or working environment more comfortable. We’ll be happy to support you.