Human Resources Admin - Recruiter and Onboarder - $20/HR
Grand Junction, CO / Clifton, CO / Rifle, CO / Parachute, CO / Palisade, CO / New Castle, CO / Montrose, CO / Mack, CO / Fruita, CO / Delta, CO / De Beque, CO
HQ – Headquarters /
Full-Time /
On-site
At Citadel Security, we believe our people are our most valuable asset. We’re looking for a driven and detail-oriented HR Administrator to support our growing team. This position is ideal for someone with strong administrative skills who is passionate about recruiting, onboarding, and creating a seamless employee experience from day one.
The HR Administrator – Recruiter & Onboarder is responsible for providing comprehensive administrative support to the Human Resources team while leading recruitment efforts and managing the onboarding process. This individual plays a key role in supporting internal teams and ensuring a smooth candidate-to-employee transition.
Essential Job Functions - Administrative Support
- Answer, screen, and direct incoming phone calls; take accurate messages and forward them via email to the appropriate staff
- Greet and direct visitors and candidates in a professional and friendly manner
- Perform general clerical duties such as photocopying, scanning, faxing, mailing, and filing (both hard copy and electronic)
- Maintain and organize digital and physical filing systems for efficient document retrieval
- Open, sort, and distribute incoming mail and packages
- Manage supply inventories and order office materials and equipment as necessary
- Support the planning and execution of company events, meetings, and training sessions
- Use Microsoft Teams and other collaboration tools to manage daily tasks, communication, and time blocking
- Demonstrate discretion and confidentiality when handling personnel or company information
Essential Job Functions - Recruitment
- Actively participate in weekly hiring meetings to identify staffing needs across departments
- Create and maintain accurate and compelling job postings for internal and external platforms
- Monitor job boards and company ATS to track applicant flow and ensure timely responses
- Conduct phone screens with applicants to assess qualifications, interest, and cultural fit
- Document candidate interactions, interview outcomes, and progression within the ATS
- Coordinate interviews with hiring managers and ensure all parties are informed and prepared
- Schedule candidate orientations, training sessions, and in-person or virtual onboarding meetings
- Initiate background checks and drug screenings, track status, and follow up with third-party vendors as needed
- Provide regular updates to the HR Manager on recruiting activity, candidate pipelines, and offer statuses
- Recommend creative sourcing methods or job board sponsorships when needed to support hiring efforts
Essential Job Functions - Onboarding
- Initiate the onboarding process for all new hires using the company’s onboarding platform
- Send personalized welcome emails with instructions, login information, and key documents
- Assist new hires in completing all onboarding documents, including Form I-9 and tax forms
- Collect and verify identification documents in compliance with federal regulations
- Complete Form I-9 verification through the company’s E-Verify or I-9 management system
- Ensure new hire information is accurately transferred into scheduling and HRIS platforms; troubleshoot any errors or discrepancies
- Communicate onboarding status and successful hires to the HR Manager and Hiring Managers
- Provide new hires with guidance on accessing schedules, mobile app tools, and company resources
- Follow up with new hires to ensure smooth integration during their first days and weeks
Essential Job Functions - HR Support and Compliance
- Maintain up-to-date and accurate employee profiles, including profile photos, emergency contacts, skillsets, attributes, and role-specific permissions
- Support tracking of driver eligibility by running initial and annual Motor Vehicle Reports (MVRs)
- Update and manage the company’s list of approved drivers; coordinate insurance additions/removals with provider
- Schedule and monitor results for pre-employment and random drug tests; follow up on any delays or concerns
- Assist employees with mobile app troubleshooting, scheduling conflicts, and availability updates
- Respond to employee inquiries regarding time-off requests, onboarding progress, or system access issues
- Support other HR functions and special projects as assigned, including audits, compliance checks, and policy rollouts
Qualification and Requirements
- Must be 18 years of age or older
- Must have a high school diploma or GED
- Must be able to provide credible professional references
- Must be able to provide I-9 Employment Eligibility Documentation to verify legal authorization to work in the U.S.
- Must be able to pass a background check
- 1–3 years of relevant experience in human resources, recruiting, administrative support, or a related field required
- Strong customer service orientation and ability to maintain a professional demeanor in a fast-paced, client-facing environment
- Proficient in spoken and written English; strong interpersonal communication skills
- Demonstrated computer proficiency, including Microsoft Office (Word, Excel, Outlook, PowerPoint) and collaboration tools (e.g., Teams)
- Familiarity with standard office equipment (printers, copiers, scanners, multi-line phone systems)
- Understanding of administrative procedures, including filing systems, document management, and scheduling practices
- Strong time management and organizational skills with the ability to prioritize effectively
- Demonstrates a high level of accuracy and attention to detail
- Strong problem-solving and information-gathering capabilities
- Dependable and punctual with a strong work ethic
- Ability to multitask, adapt to changing priorities, and work independently or as part of a team
- A positive, collaborative attitude and willingness to learn
$20 - $20 an hour
Citadel Security USA is a veteran owned security company and one of the most trusted security providers in the industry. Established in 2007, Citadel Security became an industry leader in managing complex, multi-site security projects for our clients. Our strategic partnership approach utilizes a security threat matrix and integrates modern security techniques to minimize the overall risk.
Our company is currently hiring for full-time and part-time, security & public safety professionals who are ready to take their training and experience to a whole new level. Increase your customer service skills while serving your community.
At Citadel Security we like to develop our Security, Safety, and Loss Prevention professionals to become part of our professional brand. We strive to provide our clients with a customer service approach toward security and public safety. Unlike many large security brands our management has established our company as a blue-collar employee-oriented company!
Citadel Security USA is an equal opportunity employer. We will not discriminate in employment, recruitment, advertisements for employment, compensation, termination, promotions, and other conditions of employment against any employee or job applicant on the basis of race, color, gender, national origin, age, religion, creed, disability, veteran's status, sexual orientation, gender identity or gender expression.
