Senior Accounts Payable and Expense Officer
Sydney
HUB24 – HUB24 Finance /
Contract /
Hybrid
HUB24 leads the wealth industry as the best provider of integrated platform, technology and data solutions. At HUB24, we know the smartest investments start with our people. We are innovative and ambitious, and we move fast.
At HUB24, we empower our employees to bring their ideas and creativity to work. Rather than getting bogged down in bureaucracy and red tape, we build a culture that supports our team members to have a real impact on our business and the success of our customers.
HUB24 Limited is a company listed on the Australian Securities Exchange (ASX: HUB)
The role
Our HUB24 Group Finance Operations Team is hiring a Senior Accounts Payable and Expense Officer in a 12 months fixed term contract.
This role will support the Accounts Payable (AP) function with a strong focus on an upcoming migration project, particularly in relation to expense and credit card reimbursements. The successful candidate will be responsible for ensuring accurate data transfer, maintaining robust AP controls, performing reconciliations, and assisting with month-end finance activities.
In addition, the Senior AP Officer will play a key role in leading process improvements and embedding best practices across the AP team.
This role is located in Sydney.
Key responsibilities
- Accurately enter AP transactions and import expense and credit card reimbursements from Workday to NetSuite.
- Maintain data integrity during the system migration and ongoing AP processes.
- Apply strong internal controls to ensure compliance with company policies.
- Identify and address process gaps, supporting audit and compliance requirements.
- Reconcile data during migration and perform regular AP account and supplier statement reconciliations.
- Investigate and resolve discrepancies promptly to support accurate financial reporting.
- Assist in preparing and processing payment runs, ensuring accuracy and timeliness.
- Manage urgent or exception-based payments during the migration period.
- Uphold high standards of detail and consistency in all AP activities.
- Collaborate with stakeholders to support the Workday to NetSuite migration.
Key requirements
- 5+ years in Accounts Payable experience
- Demonstrated experience in Accounts Payable, ideally in a senior or supervisory role
- Experience with Workday and NetSuite, particularly with system migration and data integration
- Proven track record in expense and credit card reimbursement processes
- Strong Excel skills and confidence working with financial systems
- Experience in month-end processes, including accruals and journals
- In-depth understanding of end-to-end AP processes
- Demonstrated ability to drive process improvement and best practice initiatives
- Background in finance transformation projects is advantageous
THE HUB24 STORY We think creatively and we’re not constrained by traditional thinking or barriers to success. We’re led by experts, realists with ideas, grounded in commercial reality who are bold enough to visualise the future a little differently and to advocate for what matters to our clients. We are here to lead change and are committed to empowering better financial futures for more Australians.
Benefits and Life at HUB24 Learn more about our employee benefits HERE.
We pride ourselves on being an inclusive employer of choice where our people can bring their whole selves to work and feel 100% safe and supported to do so. If you don't feel you fit this role 100%, we would still love to hear from you. Tell us what you're interested in - you still might have a skill we didn't realise we needed!
The Recruitment Process:
- Acknowledgement email once your application has been submitted.
- Our Talent team will start reviewing your application, if unsuccessful you will be notified.
- If your application progresses to the next stage, our Talent team will be in touch to discuss your alignment with the role.
- If you’re a person with an impairment or disability, this is an opportunity to share with us any accessibility requirements that you may have for the role.
- Should you require any accommodations to the recruitment process, please contact recruitment@hub24.com.au and one of our team will be in touch.
- Interviews can happen virtually or face to face with the hiring manager, or other members of the broader team. Depending on the role, there may be more than two interviews.
- Communication of outcomes to successful and unsuccessful candidates and feedback provided.
*As part of our process, a police check will be conducted on all successful candidates*. Further details on our HUB24 Group Recruitment Privacy Collection notice can be found here.
2024 Circle Back Initiative Employer – we commit to respond to every applicant.
Endorsed by WORK180, we are proud to be recognised as an employer of choice for women.
We have been nominated and placed on the BOSS Best Places to work list.
Seek Star Awards 2024 - Nominated as a finalist for the Best Employer Brand Initiative
