PMO Project Portfolio Analyst & Administrator
Sydney
HUB24 – HUB24 PMO /
Full Time /
Hybrid
A BIT ABOUT US
HUB24 Group (ASX:HUB) leads the wealth industry as the best provider of integrated platform, technology and data solutions, and we’re not done yet. At HUB24, we believe in the value of advice and by collaborating with the industry and leveraging our technology and data expertise, we’re helping to solve key challenges to enable the delivery of accessible financial advice and empower better financial futures for more Australians.
Our solutions include Australia’s best platform HUB24, leading SMSF software Class, and myprosperity’s innovative client portal technology.
HUB24 Limited is a company listed on the Australian Securities Exchange (ASX: HUB)
The Group Project and Portfolio Management Office (P&PMO) provides centralised project governance, project and change management support and enterprise project portfolio management services.
This role will play a key role in coordinating and supporting the project and change management team deliver the project portfolio. With a focus on execution quality, consistent and scalable processes, this role will ensure day to day project and portfolio governance and reporting is executed well and runs smoothly.
What you'll do
- Enterprise Project Portfolio Management: Manage new work intake, track portfolio changes, support project prioritisation, and develop insightful reporting using tools like Excel, PowerPoint, and Jira Align.
- Execution Excellence: Create and maintain project management standards, tools, and templates, drive smooth operating rhythms for key activities such as status reporting and steering committees, and manage the Group P&PMO Governance & Reporting Calendar.
- Project & Team Administration: Provide administrative support to the team, assist the General Manager with diary management, coordinate meetings and workshops, and ensure quality outputs across the portfolio.
- Service Delivery & Continuous Improvement: Enhance the Group's project management capabilities, stay updated with industry trends, advocate for the value of project management, and promote awareness of its benefits across the group.
- Portfolio Reporting: Develop insightful reports for decision-making and performance tracking, use tools like Excel, PowerPoint, and Jira Align, and ensure timely and relevant communication of portfolio information to stakeholders.
What we're looking for
- Tertiary qualifications or equivalent industry experience
- 2+ years as a Portfolio, PMO Analyst, or Project Administrator
- Expertise in project management methodologies (e.g., PMBOK, PRINCE2)
- Advanced skills in Word, Excel, PowerPoint, SharePoint, and preferably Jira Align
- Strong analytical, problem-solving, and communication skills
- Experience in Wealth Management and/or Superannuation Industry
THE HUB24 STORY
We think creatively and we’re not constrained by traditional thinking or barriers to success. We’re led by experts, realists with ideas, grounded in commercial reality who are bold enough to visualise the future a little differently and to advocate for what matters to our clients. We are here to lead change and are committed to empowering better financial futures for more Australians.
Benefits and Perks:
Employee Share Scheme: Receive tax free shares on an annual basis (permanent employees only).
Unlimited Access to internal and external learning: Learn, grow, and develop with us.
Added purchase and bonus leave: Purchase 2 extra weeks of additional leave per year on top of your standard 4 weeks, plus an extra 5 days if you use your 20 days of leave within 12 months.
Volunteer Day: 1 day Volunteer Day to use on your charity of choice.
Enhanced Parental Leave: We offer 12 weeks of paid parental leave in addition to statutory government leave.
Flexible Working: We offer hybrid working arrangements.
HUBlife: Enjoy a huge range of discounts including health, wellness and financial with our corporate partner.
Employee Assistance Program: Well-being Service provided to you plus your family members.
We pride ourselves on being an inclusive employer of choice where our people can bring their whole selves to work and feel 100% safe and supported to do so.
If you don't feel you fit this role 100%, we would still love to hear from you! Tell us what you're interested in - you still might have a skill we didn't realise we needed!
*As part of our process, a police check will be conducted on all successful candidates*. Further details on our HUB24 Group Recruitment Privacy Collection notice can be found here.
2024 Circle Back Initiative Employer – we commit to respond to every applicant.
Endorsed by WORK180, we are proud to be recognised as an employer of choice for women.
We have been nominated and placed on the BOSS Best Places to work list.
