Executive Operations Administrator

Woodland Hills, CA
Operations
Full-Time
Executive Operations Administrator
Position Summary:
Reporting directly to the COO, the Executive Operations Administrator provides executive, administrative, and development support to the firm’s nine Partners. The Executive Operations Administrator serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Partners and serves as a liaison to the Operations team and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
Essential/Primary Responsibilities:
Executive Support
1.    Assists the Partners with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings
2.    Communicates with the COO and on the Partner’s behalf and coordinates logistics with high-level meetings both internally and externally; coordinates meetings and strategic activities with the senior management team and Partners
3.    Communicates directly and on behalf of the Partners to others on matters related to programmatic initiatives as directed
4.    Assembles materials needed for service line proposals and documents requiring Partner review or approval
5.    Supports Partners and COO in each of their external commitments related to the firm, including service on external boards, committees and other groups
6.    Ensuring compliance with quality standards and the firm’s policies in general
Certification, Licensing and Professional Development Liaison
7.    Coordinates training events, meetings, conferences, and committees both on and off site to support Partner’s agendas
Management Liaison
8.    Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items
Secondary Responsibilities:
·         Performs other duties as assigned
·         Oversees the training, management and support of Office Coordinators, Office Assistants and Receptionist
·         Flexibility to work outside normal office hours may be required from time-to-time
Experience & Education:
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Skills & Abilities:
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Experience and Education:

    • Bachelor’s degree or equivalent experience
    • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
    • Ability to think proactively and prioritize work
    • Five to ten years providing support for upper-level management in a related organization (i.e., professional services, accounting, legal)

Skills and Abilities:

    • Strong interpersonal skills and the ability to build relationships with stakeholders, including Operations team, Partners, Managing Directors and Directors.
    • High proficiency in all Microsoft office packages specifically , EXCEL and PowerPoint, MS Word; Ability to learn new software
    • Ability to conduct research and present data in a succinct and well-written manner; Ability to work independently and with professional discretion
    • Ability to multitask
    • Strong communication skills
    • Excellent writing, editing, grammatical, organizational, and research skills; Excellent management, time-management, and problem-solving skills
    • Knowledge of office workflows and procedures
    • Ability to use initiative and to work well under pressure / to deadlines
    • Good Team player, personable, but highly professional
Salary and Benefits: Salary is commensurate with qualifications and experience. CNM has an excellent benefits package, including health, leave, and retirement programs.