Executive Assistant
Istanbul
Management – Management /
Full-Time /
On-site
ABOUT CODEWAY
Codeway is a technology company building AI-powered mobile apps used by over 300 million people worldwide.
Since 2020, we’ve launched 60+ products across photo editing, productivity, entertainment, and more—many of which lead their categories. Our standout apps include Retake, Wonder, and Chat & Ask AI.
With a deep focus on AI research and proprietary technologies, we build experiences that define new standards in mobile. In 2024, we became the most downloaded app publisher on iOS globally. None of this happens without the team. Our 270+ people bring curiosity, clarity, and ownership to everything we build. Recognized as Turkey’s #1 LinkedIn Top Startup and a certified Great Place to Work across Europe and the tech industry, Codeway is built to attract, grow, and empower top talent.
That’s our way. This is Codeway.
POSITION
We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our CEO in a dynamic and fast-paced environment. This role requires a strong sense of responsibility, excellent communication and problem-solving skills, and the ability to manage multiple priorities with discretion and efficiency. If you have a passion for enabling senior leadership to operate at their highest level by providing seamless administrative and strategic support, we’d love to hear from you.
RESPONSIBILITIES
· Manage the CEO’s daily and long-term calendar; plan, organize, and reschedule meetings, events, and appointments when necessary
· Prepare and manage documents, emails, and other materials in line with the CEO’s needs
· Communicate clearly and professionally with both internal teams and external contacts to coordinate meetings and follow-ups
· Handle busy schedules and shifting priorities with discretion and good judgment
· Stay one step ahead of the CEO’s needs to keep daily operations running smoothly
· Set meeting agendas, take notes, follow up on action items, and share outcomes with the right people
· Manage multiple tasks at once while staying calm and organized
· Arrange all travel plans for the CEO — including flights, accommodation, and local transportation
· Support more complex travel needs like visa applications or last-minute changes when necessary
· Take on other tasks and projects that help the CEO stay focused and effective
QUALIFICATIONS
· Professional experience as an executive assistant in dynamic and fast-paced organizational environments
· Fluency in English, both written and spoken (must)
· Proficiency in Microsoft Office programs
· Strong written and verbal communication skills
· Excellent skills in time management, planning, and organization
· Experience in preparing reports and presentations
· Proactive mindset and strong problem-solving abilities
· Self-motivated with a solution-oriented working style
WHAT’S IN IT FOR YOU?
· Great Place to Work. As our top team member, you'll be a part of a fast-growing startup and have the privilege to enjoy our accredited “BEST WORKPLACES” environment, ranked first among all workplaces.
· A Competitive Compensation Package. Long story short, we take care of you.
· A Meal Compensation that is actually enough for a decent & nutritious lunch, we’re not following the industry standard.
· Full Health Benefits. To keep you away from all the trouble, we provide unlimited private health insurance and cover the HPV vaccine.
· Pet Adoption Support. We cover the primary healthcare expenses, parasite vaccinations, and microchip costs that may arise within the first year after employees adopt a pet.
· Cool Tech Stack. Macbook, iPhone 15 Pro, magic mouse, magic keyboard; an adjustable desk with a 4K screen and any other gadget you may need in your job.
· Sport Activities Support. We care about your physical wellbeing and support your gym membership.
· Learning Never Ends! Training budget to help you grow in your role, gain new skills, and learn new things!
· Udemy Free Pass. An unlimited Udemy subscription.
· Flexible Schedule & Unlimited Vacations. This isn’t a “clock in, clock out” company. We care about your productivity, not tracking every minute you’re on site. It’s up to you to always be responsible with your work, no matter where you are or what schedule you’re keeping.
· English Course Support. Be more global and perform best at your work.
· Comprehensive Well-being Support. Through our partnership with Meditopia, we now offer free psychological counseling, along with additional services like dietitian, personal trainer, parenting consultant, physiotherapist, child & adolescent therapist, and face-to-face counseling for employees in Istanbul.
· A Top-Notch Office. Located at the heart of Istanbul, right next to Levent Metro Station at Ferko Signature.
· Codebrew. Yes, you’ve heard it right: We love coffee so much that we’ve built our own coffee shop inside our office, where we also provide healthy snacks at certain hours.
· Free Breakfast. At Codebrew - every morning at 9:30 AM.
· No Dress Code. Dress as you like.
· Happy Hours Every Friday. Every. Single. Friday. When it’s 5 PM: Screens off, party on! (Check out Codeway on Instagram)
· Dream Team. Average Codeway member is young, talented, and passionate - which makes our working environment extremely dynamic. Need proof? Take a look at our Instagram.
· Gaming Area. Whenever you need to take a break from hard work and relax with your favorite games, our PS5 corner will be waiting for you.
· Software Support. Subscription to any software you might need to perform at your best.
· Public Transportation Support. Daily public transportation support is on us, covered by an additional monthly compensation.
· Parent Support. Becoming a parent is a big moment, and Codeway celebrates it with you. We offer a one-time grant to support our new parents.
· Massage Room. When you need a moment to recharge and unwind, our massage chair room will be ready to offer you a relaxing break.
THE RECRUITING PROCESS
We are committed to keeping our recruitment process short and transparent. Here’s how it looks like:
1. Application: Send us your CV or LinkedIn profile. You can also just write a few words about yourself.
2. Talent & Culture Interview: Let’s talk about your experience & expectations and see what we can achieve together.
3. Executive Interview: You will meet with future team lead to go over the case and your technical capabilities in detail.
4. Reference Check: We will contact your references to gain insights into your past experiences and work ethic.
5. Welcome Aboard! You are now a part of the team.
Your personal data that will be collected through your applications made due to this advertisement will be processed automatically by the data controller Codeway in accordance with the Personal Data Protection Law No. 6698 ("KVKK") and relevant legislation for the purpose of conducting job application processes. You can access detailed information on this matter from the "Candidate Information Notice"page at https://www.codeway.co. Codeway processes the personal data of job applicants in accordance with relevant legislation. "Privacy Notice for Employee Candidate" summarizes the data processing procedures during the application process.
Bu ilan sebebiyle yapacağınız başvurular aracılığıyla toplanacak kişisel verileriniz veri sorumlusu Codeway tarafından 6698 sayılı Kişisel Verilerin Korunması Kanunu (“KVKK”) ve ilgili mevzuat kapsamında iş başvuru süreçlerinin yürütülmesi amacıyla otomatik yollarla işlenecektir. Detaylı bilgiye https://www.codeway.co adresindeki "Aday Aydınlatma Metnimizin" sayfasından ulaşabilirsiniz. Codeway, iş başvurusu yapan adayların kişisel verilerini, ilgili mevzuat çerçevesinde işlemektedir. "Çalışan Adayı İçin Gizlilik Bildirimi"başvuru sürecindeki veri işleme süreçlerini özetler.
