Print Production Coordinator
St Paul, MN
Professional Services – Talent Solutions /
Full Time /
On-site
Job Title: Job Coordinator
Location: St Paul, MN
Company: Commercial Print Shop
Primary Role
To coordinate the production of print jobs from the moment the estimate is approved and converted to a job, ensuring on-time delivery, quality control, and clear communication between Account Management and Production using PrintSmith/ Filemaker
Qualifications
- Strong math, computer and analytical skills.
- Ability to work well under tight deadlines for projects of various size and scope.
- Positive “can do” customer focus and attitude.
- Must have a comprehensive knowledge of all printing processes, paper, ink, computer operation and purchasing
- Complete ability to calculate the quality of paper, ink, plates and the time required to complete each job.
- Excellent customer service skills and follow-through ability.
- Strong competencies with Adobe Creative Suites, Photoshop, Excel, Word, or ability to learn required software technologies.
- Must be detail-oriented and accurate.
- Experience using several different substrates and printing processes.
Responsibilities
- Receive notification from Estimator, Account Manager or Sales that a quote has been approved.
- Double-check job details: quantities, materials, production notes, due dates, and attachments.
- Check inventory for required paper, substrates, and finishing materials.
- Place material orders with vendors based on job requirements.
- Track purchase orders, confirm delivery dates, and follow up with suppliers.
- Record received materials and communicate availability to production.
- Assign jobs to departments (Prepress, Press, Bindery) using Filemaker
- Coordinate slotting of jobs into daily production schedules.
- Flag priority/rush jobs and adjust timelines as needed.
- Print or digitally distribute job tickets with clear specs and instructions.
- Communicate special instructions or late changes effectively.
- Ensure departments update job progress in Filemaker.
- Upload customer proofs or approvals to the job in Filemaker
- Track approval status; alert Account Manager or Production if approval is delayed.
- Hold production until proof is approved (if required).
- Monitor jobs for delays or material issues.
- Escalate problems to Account Manager as needed.
- Maintain communication trail (Job Notes, status updates, daily logs).
- Confirm packaging and delivery details are correct.
- UseFilemaker or external systems (like courier platforms) to track dispatch.
- Mark job as "Completed" or "Delivered" upon confirmation.
- Review completed job for accuracy and quality.
- Archive production notes and client correspondence.
- Notify Account Manager or Billing team for invoicing follow-up.
1. Job Onboarding (Post-Estimate)
2. Materials Management and Purchasing
3. Production Planning & Scheduling
4. Production Communication & Oversight
5. Proof Management –
6. Issue Resolution
7. Delivery Coordination
8. Job Closure & Handover
$55,000 - $70,000 a year
If you’re up for a rewarding challenge where you can increase your knowledge, offer significant contributions vital to the success of the business, while increasing and enhancing customer satisfaction, we invite you to take the first step and apply today!
