Executive Assistant
Waltham, Massachusetts
General & Administrative /
Full-Time /
On-site
Who We Are
Cogent Biosciences is a publicly traded biotechnology company focused on developing precision therapies for genetically defined diseases. The most advanced clinical program, bezuclastinib, is a selective tyrosine kinase inhibitor that is designed to potently inhibit the KIT D816V mutation as well as other mutations in KIT exon 17. KIT D816V is responsible for driving systemic mastocytosis (SM), a serious disease caused by unchecked proliferation of mast cells. Exon 17 mutations are also found in patients with advanced gastrointestinal stromal tumors (GIST), a type of cancer with strong dependence on oncogenic KIT signaling. Top-line results from registration-directed trials in NonAdvanced SM, Advanced SM and GIST are expected in 2025. The company also has an ongoing Phase 1 study of its novel internally discovered FGFR2 inhibitor. In addition, the Cogent Research Team is developing a portfolio of novel targeted therapies to help patients fighting serious, genetically driven diseases targeting mutations in ErbB2, PI3Kα and KRAS.
Our Team
Qualifications
-The right candidate in this role must be able to interact with others at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful and efficient.
-This position requires a professional demeanor, sense of urgency, results-focus, and the ability to keep sensitive material and conversations strictly confidential.
-Expert level written and verbal communication skills, strong decision-making ability, attention to detail and organization are equally important
-Minimum of 5+ years’ experience in administrative support function with experience supporting a global function
-Expert verbal and written communication skills; highly polished and articulate
-Excellent interpersonal skills
Expert organizational skills with a demonstrated ability to work in an accurate manner
-Demonstrated ability to work efficiently and to multi-task with minimum supervision in a fast-paced environment
-High level of proficiency with Microsoft Office & databases for contracts, expense reporting, etc.
-Ability to exercise sound judgment and determine priorities
-Demonstrated experience problem-solving and proactive dealing with complex, ambiguous situations with diplomacy and tact
-Demonstrated experience in execution and accountability for project coordination
Responsibilities
-We are looking for a dynamic and highly self-motivated Executive Assistant (EA) to provide support to the Commercial team (CCO and other VP+ executives)
-Responsibilities include calendar management, scheduling meetings, extensive travel as required, expense reimbursement, communication support and other special projects as requested
-Coordinate extensive business travel as required with understanding travel, business etiquette, etc.
-Manage expense reporting - frequently prepares and submits complex expense reports
-Calendar & meeting management - ensures appropriate time management (schedules prep time for important meetings, time to read emails, etc.); schedule and arrange meetings, calendar management
-Coordination of leadership team meetings – set agenda, attend, capture meeting minutes and follow through on action items
-Contract management
-Track and coordinate departmental initiatives and projects by driving timelines as appropriate
-Coordinate communications across departments (field staff, etc.)
-Logistics support - coordination and set up of meetings, events, off sites, etc.
-Managing the process from start to finish, arranging location, necessary equipment, prepare agenda and relevant information, take minutes and other relevant tasks
-Some support may be needed outside of office hours
-Consolidate, edit and proofread PPT presentations and documents as needed
-Utilize internal systems to process invoices
-Manage contracts with Cogent Legal and third-party vendors, ensuring compliance and timely execution.
-Direct field personnel to appropriate contacts or resources within Cogent for issue resolution.
-This is an onsite role with some WFH flexibility depending on business needs
Wish List/Nice to have:
-Commercial field experience
-Commercial launch experience
-Previous experience with Commercial executives
-Start-up experience as this person will wear many hats as we expand and grow our Commercial business
Our Locations
Waltham, MA: Our Boston office includes an open office layout that has recently undergone a makeover designed for collaboration and giving our employees the best work place possible. Free access is provided for both on-site parking and gym facilities in the building.
Boulder, CO: We have just moved into our new state-of-the art Research Facility in the fast-growing biopharmaceutical hub in the greater Denver/Boulder corridor. Our CEO is based full-time in this location and we are proud to call this the home of Cogent’s discovery research organization.
Our Offer To You
To attract the very best talent, we offer a generous benefits package that includes competitive pay, performance-based bonus, stock options, insurance coverage (health, dental, life, and disability), competitive time-off, a 401(k) plan, and commuter/parking benefits.
We are proud to be an Equal Opportunity Employer. Our goal is to have a diverse workforce. We do not discriminate on the basis of race, age, color, religion, national origin, gender, sexual orientation, gender identity or expression, veteran status or disability, or any other status protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.
