Procurement Specialist

Shanghai, China

Project Management – Project Management /

Hybrid

We are seeking a highly organized and detail-oriented Procurement Specialist to join our team. This role is focused on managing and improving vendor-related operations, including invoice processing, performance evaluation, accreditation, and contract management. The ideal candidate will play a key role in ensuring we maintain strong relationships with reliable and high-performing vendors while driving cost-effectiveness and operational efficiency.

1. Software Vendor Invoice Payment
Coordinate with Finance to ensure accurate and timely processing of vendor invoices.
Track and reconcile purchase orders, delivery receipts, and invoices.
Resolve discrepancies or issues with vendors related to billing and payment.
2. Software Vendor Performance & Assessment Execution
Develop and implement vendor performance evaluation criteria.
Conduct regular performance assessments based on quality, delivery timelines, service level, and compliance.
Maintain records and reports on vendor performance trends for decision-making.
3. Software Vendor Accreditation Execution
Manage the end-to-end vendor accreditation process, including documentation collection, compliance checks, and onboarding approvals.
Ensure vendors meet all internal policies and regulatory requirements.
Maintain an updated and compliant list of accredited vendors.
4. Software Vendor Research and Comparison
Conduct market research to identify and evaluate potential vendors.
Analyze vendor offerings, pricing structures, service levels, and reputations.
Prepare comparison reports to support informed vendor selection decisions.
5. Software Vendor Contract Maintenance
Maintain a centralized repository of all vendor contracts and related documents.
Monitor contract expiration dates, renewal terms, and compliance obligations.
Coordinate with legal and business units for contract updates or renegotiations.