Project Coordinator (GMT/CET time zones)

Cambridge, UK
Collabora Ltd. is a software consultancy specialising in bringing companies and the open source software community together. We combine years of open source software leadership with an understanding of the challenges that businesses, non-profits, and governments face. Collabora brings deep technical expertise in system integration & architecture, graphics, multimedia, web engines and communications to a number of market verticals, including mobile, IVI / automotive, set top box/smart TV, and a range of other specialised embedded applications. We, at Collabora, aim to accelerate the adoption of open source technologies, methodologies, and philosophy. Because of this, it is essential that you feel equipped to embrace open source technologies.

Collabora has the unique business model of enabling enterprises to leverage Open Source software in their solutions. Having worked with notable industry leading companies in the automotive, aerospace and handset mobile verticals, amongst many others, Collabora has established a broad customer portfolio.

Job Summary

Collabora is looking for a Project Coordinator to support our Project Managers to successfully deliver projects. As a member of the Delivery team, you will work closely with globally distributed project teams to coordinate projects on a day to day basis. Your involvement with the projects will begin early in the life-cycle, when you will be supporting the preparation of technical and commercial proposals, and you will continue with the projects through to their successful delivery to clients, and hopefully follow-up sales. The role will be based in our Cambridge, UK office, or remotely in the GMT or CET time zones.  

Key Responsibilities

    • Manage project tasks such as:
    • - Time-sheets submission and approval
      - Projects set-up
      - Projects control
      - Weekly Project Reports
      - Invoices preparation
      - Project equipment tracking, purchasing and shipping
      - Set-up customer access accounts for internal systems

    • Manage small projects
    • Maintain a dynamic work-board to show the current tasks status and their priority
    • Manage a task backlog to provide the right level of services to projects
    • Identify improvements to processes
    • Documentation of processes
    • Assist Project Managers with internal business and process improvement projects

Required Skills

    • Experience working with remote teams in diverse multiple time-zones
    • Experience of agile methodology
    • Proven track record with project tracking and coordination
    • Excellent organisational skills with a commitment to quality and attention to detail
    • Good negotiation skills to prioritize task backlog with Project Managers
    • Proactive and friendly with good influential skills to get the work done
    • Good numeracy skills
    • Advanced experience with spreadsheets
    • Proficient in Office software
    • Proficient with project management tools
    • Self-motivated learning 

Desirable Skills

    • Engineering and technology background
    • Experience using LibreOffice/CollaboraOffice
    • Experience using various open source software and Linux desktop
    • Experience working in an ISO-9001 environment


    • Fluent in English, both written and spoken
    • Good bachelor’s degree