Office Administrator
Beijing
Business Professionals – Administration /
Fixed-term /
On-site
About Compass Lexecon
Compass Lexecon is a world-leading economic consultancy. We advise on economic issues related to competition policy, economic and financial regulation, public policy and the assessment of damages, across all industries.
Established in 1977, Compass Lexecon has over 500 professional staff, including 175+ Ph.D. economists based in 23 offices globally. Our economists produce creative, compelling solutions, underpinned by rigorous economic thinking and cutting-edge analysis. We have advised clients in matters before regulatory agencies and courts in over 90 jurisdictions and worked for 84% of the current Fortune 100 companies over the last 10 years.
Compass Lexecon International has over 400 employees based across 15 offices and has tripled in size over the last 5 years. Our diverse group of experts and academic affiliates is known for its integrity, creative thinking, and exceptional quality work. Our working approach is firmly grounded in shared values of integrity, excellence, and collaboration.
We are committed to being an equal opportunities employer and welcome applications from all suitably qualified persons regardless protected characteristics. We believe that working in diverse teams, where everybody’s views are considered and respected, helps us to deliver work of the highest standards of quality and integrity.
About the Role
We have an excellent opportunity for an Office Administrator/ Junior Office Manager to join our Beijing office The Office Manager is responsible for the full spectrum of general office operations and administrative functions in Beijing with remote support provided to Compass Lexecon employees in Shanghai. Travel to the Shanghai office may on occasion be required.
This role will require fluency in English and Mandarin.
Key responsibilities:
- Handle suppliers sourcing, maintenance repair, office environment upgrade, building management, cleaning company and manage relationship and liaison with landlords, vendors and service providers.
- Oversee the office administration filing system as well as the office equipment & stationery/ pantry inventory.
- Work with the finance and billing teams to assist in the preparation of vendor invoicing ,staff time entry and sending and following up on invoices/ payments as required. .
- Handle various office expenses within budget guidelines.
- Point of contact for office moves, any renovations, space utilisation and employee reallocation projects.
- Main point of contact for all queries regarding office operations, procedures and answering queries in a concise, timely and professional manner.
- General administrative support to the office.
- Partner with the IT department on all office equipment maintenance and access card arrangements.
- Partner with the HR and recruitment teams to assist with interview arrangements and any employee support that is required locally.
- Drive employee engagement initiatives and organize regular staff activities and social events.
- Coordinate office travel arrangements and key contact for related vendors.
- Handle queries via phone, email and general correspondence.
- Front of house support, greeting all visitors and maintaining the office to the highest standards. Organise meetings and arrange the meeting room setup as required.
- Occasional management of office supplies such as stationery, equipment, and furniture.
- Perform ad-hoc administration duties as and when required.
Skills and Competencies sought:
- Full professional fluency in English and Mandarin.
- Ability to prioritise workload and to deal with multiple parties and requests.
- Proactive attitude, willingness to learn and a strong team player.
- Intermediate proficiency in Microsoft Office suite (Excel, Work, Outlook, PowerPoint)
- Works well under time pressure, can demonstrate a flexible approach to work and be available as and when needed.
- High level of accuracy with excellent attention to detail.
- Strong interpersonal skills, proven experience working with a variety of stakeholders within an organisation.
- Ability to communicate with tact and diplomacy, both verbally and in writing with all levels of the organisation.
- Ability to handle confidential issues with utmost sensitivity, high levels of discretion and integrity.
Experience required:
- At least 2 years of experience in a similar role within a professional services environment.
- Experience using the Microsoft Office suite, time recording and billing systems.
- Experience working within a matrixed, international environment will be advantageous.
