Grants and Development Specialist

Charlottesville, VA

Background: The Center for Open Science (COS) is seeking a motivated, outgoing, and self-starting individual to serve as the Grants and Development Specialist for an energetic, nonprofit, technology company. Founded in March of 2013, COS is a team of 70, with more than $26M raised since inception from more than 25 different major sources.

Responsibilities: The Grants and Development Specialist is a vital connector for the finance, development, and program staff at COS; therefore, s/he must possess the ability to gather information often from several different teams or individuals while meeting deadlines and managing multiple priorities to completion. The Grants and Development Specialist is a member of COS’s fundraising team and will focus his/her work in three principal areas:Identifying and researching prospective donors coordinating grant proposal and contract activities managing regular stewardship and reporting activities to donors, public and private funders.

Identifying and researching prospective donors
- Perform prospect research on foundations (both public and private) and individuals to evaluate prospects for potential funding
- Assist in creating and monitoring and reporting on opportunities to engage identified prospects, adding these activities to the COS fundraising plan and tasks
- Maintain timely and accurate records on identified prospects and related activities using the Salesforce database

Coordinate grant proposal and contract activities
- Assist in coordination and management of grant fundraising activities both public (federal) and private (foundations) as well as activities related to partnering contracts
- Process proposal or award amendments, communicating with sponsors as needed on terms
- Serve as the primary contact for internal and external subcontracts and sponsors as needed
- Draft, analyze, and evaluate contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, salary adjustment increases, fringe benefits, indirect rates, materials, and equipment in collaboration with appropriate team members
- Create and maintain a set of documents that are frequently used in proposals
- Ensure organizational effectiveness and compliance as well as help set relevant policies and provide technical assistance as required

Managing ongoing administration, stewardship, and reporting activities to donors, public and private funders
- Manage the timely drafting, and execution of all required report evaluations on existing grants
- Work closely with COS employees and senior leadership to ensure accurate financial reporting and procedural compliance on grants reports, including those made by the government
- Maintain current records including grant tracking and reporting, including time and effort reporting
- Work with COS team members to provide ongoing,  general updates to donors
- Ensure organizational effectiveness and compliance with funding policies, signed contracts, and grant agreements, and help develop relevant policies and provide technical assistance as required

They may perform a range of other duties within COS, as needed, but are distinguished by their expertise in grants and development

Required Skills

    • Bachelor’s degree (Master’s preferred) and at least 2 years of grants administration
    • Previous experience with nonprofit fundraising
    • Knowledge and familiarity with research techniques for fundraising prospect research
    • Demonstrated knowledge of grants and contracts, compliance and policy, including experience in managing grants via federal funding sources
    • Demonstrated understanding of sponsor requirements and can interpret guidelines for a Principal Investigator
    • Advanced experience  with granting systems (particularly NSF FastLane and NIH eRA Commons)
    • Demonstrated writing, editing, and budgeting skills

Successful Candidates Will

    • Be able to work well in a team environment, handle multiple assignments and meet deadlines
    • Have the ability to synthesize information and effectively communicate and interact with researchers, administrators, faculty, and business managers and COS Staff
    • Have the ability to access and present information to COS employees, sponsors and senior leaders
    • Support and be able to articulate the COS mission and its broad strategic aims Benefit by having a deep interest in supporting research activities and the efforts of the many communities engaged in research
    • Embrace COS’s technology-centered office environment
    • Thrive in a high-paced, nimble environment

Applying:  Please submit a resume a writing sample and cover letter explaining your background and interest in the position. Questions about the position and COS are welcome.