Billing Coordinator
Pineville, Louisiana
DIS-TRAN Packaged Substations – Procurement and Purchasing /
Regular Full-Time /
On-site
Come join our collaborative and innovative team at DIS-TRAN Packaged Substations!
DIS-TRAN Packaged Substations has been an industry leader in the design and supply of high-voltage, open-air substations, and switchyards since 1965. Over a half-century of building meaningful relationships with our customers and vendors boils down to one thing: people. We take pride in our collaborative approach where everything we do is designed to deliver the project the right way, your way. Though we have grown over the years, and now offer new innovations like our Factory-Built
Substations, our age-old commitment will never change: to take care of you like family.
DIS-TRAN Packaged Substations is currently looking for a Billing Coordinator to join their team. The Billing Coordinator provides an integral part in all billing functions of the company. The Billing Coordinator provides billing support on projects, interfacing continuously with Project Managers and their support team. The coordinator also works closely with other departments including the sales department, warehouse operations, company management and corporate accounting.
COMPETENCIES:
- Customer Focus, Decision Quality, Business Insight, Drives Results, Collaborates, Communicates Effectively, Courage, Instills Trust, Manages Ambiguity
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Weekly Billing - Devlops and issues invoices in a timely manner within the guidelines of established procedures. It has been established that at least one “billing” will be submitted to Crest Operations every week, coordinates all DIS-TRAN Packaged Subsations invoicing related issues with Crest Operations, works to resolve DIS-TRAN Packaged Subsations invoicing discrepencies.
- Reviews Contract Prior to Billing for Requirements: Look for lien waivers, retainage clauses, billing requirements.
- Updates Backlog: Each week, ensure all backlog timeframes are accurate for the weekly billing. Ensure accuracy on a quarterly and annual basis.
- Provides milestone billing movements report to management at the beginning of each month for the previous month.
- Resolves Discrepancies: Ensure all discrepancies found by the department are rectified within expected time frames.
- Works closely with Crest Operations regarding any tax issues during or after billing so that taxes can be processed and paid accordingly.
- Works Accounts Receivable Report weekly to ensure timely payment of all invoices.
- Provide updates of past due customers to the team
- Work closely with Business Unit Controller
EDUCATION AND EXPERIENCE:
- Associate degree from a two year college or technical school with 3 years relevant experience is preferred (High School diploma along with 7 years of relevant experience will be considered in lieu of two-year degree). Bachelor’s Degree preferred.
- Knowledge of Microsoft Excel, Word and Outlook is required.
- General knowledge of Microsoft Access is preferred, but not required
- Prior experience within an Engineering or Project Management function within the Electrical Utility industry is preferred.
- Must have excellent communication ability within all levels of the company.
- Strong background in Customer Service is highly preferred.
- Sufficient knowledge of the company’s goals, strategies, and objectives required.
DIS-TRAN Packaged Substations is proud to be ISO-9001:2015 and ISN Certified.
DIS-TRAN Packaged Substations is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
DIS-TRAN Packaged Substations is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request information regarding reasonable accommodation, contact your Human Resource Business Partner.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Part of the CREST INDUSTRIES family of companies.
