Executive Assistant

San Francisco, CA
Administration
Full-time
About Crunchbase
Crunchbase is the leading destination where you can discover innovative companies, connect with the people behind them, and uncover new opportunities. Our mission is to democratize the way innovators connect to opportunities, and over 50 million professionals—including entrepreneurs, investors, market researchers, and salespeople—trust Crunchbase to inform their business decisions. Companies all over the world rely on Crunchbase to power their applications, making over one billion API calls on our platform each year.

We’re looking for a driven Executive Assistant who will work directly with several Crunchbase executives. This role will be responsible for managing executives’ administrative duties and team events. This person will be detail-obsessed, proactive, able to prioritize competing tasks, and thrive in fast-paced environments. They will receive coaching and mentorship directly from our Head of Marketing, and have a front-row seat to a thriving startup’s growth.

As the Executive Assistant, you will:

    • Manage and optimize multiple executive calendars while anticipating needs and potential conflicts; always seeking opportunities to optimize schedules
    • Help coordinate and plan internal events including team off-sites
    • Plan and book travel itineraries
    • Support internal communications efforts around business planning achievements like OKRs, reviews, and quarterly reporting
    • Manage expense reports and purchase requisitions
    • Support team-building and employee recognition efforts
    • General administrative duties and special projects as needed
    • Proactively suggest opportunities to increase the efficiency of executives and their team's operations
    • Partner with other EAs and the office manager to support company-wide initiatives

About You:

    • 4+ years of experience as an executive assistant to multiple executives
    • Experience with schedule management and expense report management
    • Internal event planning experience a plus!
    • Excellent interpersonal skills and the ability to build relationships with internal and external partners at all levels
    • Ability to prioritize, plan, and perform multiple urgent tasks seamlessly and independently
    • Handle sensitive company and personal information with discretion and professionalism
    • You have an eye for efficiency: constantly engaged in improving results by studying, evaluating, re-designing processes, and then implementing those changes

What Crunchbase Offers:

    • Competitive salary and equity
    • A team of creative, transparent entrepreneurs driven to accomplish our mission
    • Daily catered lunches
    • Fitness reimbursement (to work off the catered lunches)
    • Flexible Paid Time Off (PTO) -- we don't track vacation days
    • Incredible medical, vision and dental benefits for employees and their families
    • 401(k) and Roth plans, and free annual financial adviser check-in
    • Free One Medical Group membership for employees and their families
    • Monthly commuting stipend
    • Free Lyft rides anywhere in the Bay Area after late nights at the office
    • Prime location in the Financial district of SF, near BART and Muni stops
    • Company and team offsites, retreats, events, and happy hours
Every single day our team is honored to work with entrepreneurs and innovators from every corner of the globe, and we aim to build a team that reflects the diversity of our customers. Each individual at Crunchbase brings their own perspective, work experience, lifestyle, and culture with them, and we believe that a more diverse team creates more innovative products, provides a better service to its customers, and helps us all grow and learn as individuals. Crunchbase does not discriminate on the basis of race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, height, weight, veteran status, military obligations, or marital status.