Administrative Assistant
New York, NY
Equity Capital Markets – ECM Admin /
Full Time /
On-site
Job Description
We are looking for a highly motivated Administrative Assistant to join our Equity Capital Markets team in New York. This is an energetic and performance-driven office; the Administrative Assistant will have an integral role contributing to effective business operations, employee engagement, and the work environment. This role will work closely with senior and junior employees on a variety of initiatives aimed at streamlining office procedures, enhancing company culture, and other support related tasks.
Qualifications:
- A minimum of 2 years’ experience in an administrative role, supporting an office or team in a fast-paced professional environment required.
- Must be proactive and solution-oriented: be the first to notice problems ,and propose and execute solutions.
- Excellent organizational skills with the ability to work under pressure with diverse workloads and little to no direct supervision.
- Strong written and verbal communications skills, strong interpersonal skills.
- Ability to apply good judgment and appropriately handle sensitive or confidential information and situations.
- Strong working knowledge of MS Office, and the ability to work with or promptly learn to work with other applications.
- A team player, willing to assist in other areas when necessary.
- Ability to work overtime as needed.
- This role is 100% in-office. Candidates must have the ability to work on site full time, five days per week.
Duties:
- Oversee all administrative functions for the office – reception, facilities, vendor management, shipping, etc.;
- Maintain a tidy and organized office space;
- Coordinate logistics for in-office meetings – setting up video conferencing or conference calls, ordering refreshments, printing materials, etc.;
- Manage supply inventory and ordering, including IT hardware;
- Take point coordinating with IT on equipment or connection issues, ensuring problems are resolved as efficiently as possible;
- Process invoices and submit to accounts payable;
- Process expense reports and submit for payment;
- Assist other administrative staff on projects as needed;
- Maintain department files and manage record retention process to ensure compliance with regulations;
- Propose and execute ideas for office engagement;
- Assist with event planning as needed;
- Establish and maintain working knowledge of company policies and procedures.
$33.65 - $36.05 an hour
The base hourly range for this role is $33.65-$36.05 per hour depending on experience.
