Talent Acquisition Operations Specialist

Austin, TX
AMER – People /
Full-time /
Hybrid
Overview: 
The Talent Operations Specialist provides administrative and project-based support to the Talent Acquisition and People Operations teams across sourcing, pre-hire and post-hire activities. You will serve as a point of contact for internal and external stakeholders, including recruiters, hiring managers, people operations, and candidates, to facilitate a variety of logistical and recruitment/hiring activities across multiple geographies. 

About the Role: 
Support schedule coordination, candidate communications and interview confirmations for phone, video and in-person interviews for selected candidates
Work with leaders and HR Partners to create and maintain requisitions as they sync between  Workday and Lever (including tracking of approvals and change requests)
Support requisition assignments Format and post positions to internal and external resources such as job boards, social networking sites, as needed
Support updates to TA systems, tools, and platforms to ensure accurate data for TA reporting, and metrics
Participate in team update meetings to support a collaborative work environment
Provide updates to internal stakeholders and candidates on the status of the hiring process
Provide weekly/monthly TA metrics to leadership and recruiting team
Create and issue offer and employment documentation to candidate
Notify People Operations of new hire details 
Coordinate pre-boarding / on-boarding processes (background check completion, day 1 instructions, IT set up coordination, communications with candidates and hiring manager)
Work on strategic projects as assigned  
Provide other, ad hoc administrative support and/or perform other duties, as assigned

About You:
Exceptional communication skills, both written and spoken
Highly customer-service oriented
Organized and detail-oriented, able to prioritize and support multiple tasks simultaneously
Resourceful and solutions-oriented
Comfortable handling sensitive and/or confidential applicant and employee information with discretion
Proficient with the Google and/or Microsoft Office suite
Able to quickly assimilate new technology and use it efficientlySome knowledge of commonly used practices, systems and procedures within talent acquisition or human resource. (Workday, Lever or similar a plus) 
While not required, some understanding of employment law would be advantageous in this role