Admin and Accounts Coordinator
Colombo
Other /
Full Time /
Remote
We are seeking a detail-oriented and highly organized Admin and Accounts Coordinator to join our team. This role is pivotal in supporting our financial operations, with a heavy focus on bookkeeping, while also managing general administrative tasks to ensure smooth day-to-day functioning of the office.
Responsibilities
- Bookkeeping and Accounts
- Data entry
- Maintain accurate financial records using accounting software
- Reconciling business account, credit cards, and petty cash
- Accounts payable/receivable
- Assist with payroll activities
- Monthly invoicing through ConnectWise
- Supplier invoice reconciliations
- End-of-month responsibilities
- Administration (Adhoc)
- Maintaining office supplies, correspondence, and filing systems
- Arranging staff/client functions
- Coordinate meetings, appointments, and travel arrangements
- Arranging couriers
- Maintain internal databases and records
- Support internal communications and document preparation
- General business support
- Daily maintenance of tickets in ConnectWise
- The Desired Outcomes of this Position Are
- Process accounts payable in accordance with supplier invoice terms
- Reconcile bank account and credit card within 5 business days of statement end date
- Issue client invoices in accordance with invoice schedule dates
- Invoices in AR report <31–60 days
- Regular updating/completion of system timesheets
- Maintain office supplies
To be successful in this role, you will have:
- Experience/Qualifications
- Experience in an administration role
- Excellent communication skills
- High level of attention to detail
- Prior experience in bookkeeping
- Ability to prioritise and orchestrate effective and efficient working pathways in a dynamic, high-pressure business environment
- Positive attitude and willingness to learn
- Experience using Microsoft Suite
- Business Systems Knowledge
- Microsoft Office – Essential
- Xero – Essential
- ConnectWise Manage – Desirable
- Occupational Health and Safety -Employees are responsible and accountable for:
- Compliance with workplace policies and procedures for risk identification, risk assessment, and risk control
- Active participation in activities associated with the management of workplace health and safety
- Identification and reporting of health and safety risks, accidents, incidents, injuries, and property damage at the workplace
- Correct utilisation of appropriate personal protective equipment
- Soft Skills
- Excellent English communication skills: verbal and written
- Excellent attention to detail and time management
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
By applying for this role, your contact details will be securely stored in our candidate database. If you're not selected for this role, our Talent Acquisition Team may contact you regarding future opportunities that match your profile.Additionally, your email address will be automatically subscribed to our monthly newsletter, as well as special announcements such as upcoming webinars and events that we host. You may unsubscribe from these communications at any time by clicking the Unsubscribe link at the bottom of any of our emails.
