Executive Assistant - UK Creative
London
Edelman – Creative /
Hybrid
In London, we deliver high quality communications marketing solutions for a wide range of clients including Xbox, Shell, Unilever, and Disney. Passionate about developing the best creative strategies, we work collaboratively across the entire Edelman network to transform Brands’ reputations. Our work has scored us numerous Cannes Lions award wins.
The Role
The role requires a motivated, calm, enthusiastic self-starter, able to work under pressure in a fast-paced business environment whilst establishing strong relationships within the network quickly. Previous experience working in a similar role within a creative communications agency will be an advantage.
Key Responsibilities:
- Extensive diary management for the UK CCO & UK Executive Creative Director
- Manage international travel arrangements for the UK CCO & UK ECD
- Inbox management for the UK CCO & UK ECD
- Support the UK CCO with department functions & meeting agenda’s/ logistics
- Manage internal communications and sending out all staff emails on behalf of the UK CCO
- Create, edit, and review PowerPoint presentations for internal meetings on behalf of the UK CCO
- Minute taking for team meetings
- General administration and other ad hoc tasks
- Weekly input, review and submission of timesheets and company expenses, whilst liaising with accounts department regarding any client billing issues
- Raising purchase orders
- Project coordination, event management & arranging department socials/ away days as required
- Assist the UK CCO & ECD with award entries, judging and monitoring deadlines
- General administrative support for the UK Creative department & liaison for the team
- Primary owner of the UK Creative email alias/ group
Key Requirements:
- High level organisation and time management skills with the ability to be proactive, effectively prioritise tasks and efficiently respond to urgent requests.
- Advanced Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint
- Ability to learn and effectively use I.T software
- High level diary, logistical and travel management skills
- Proactive solutions orientated approach
- Excellent written and oral communication skills – ability to liaise confidently with internal and external VIPs
- Experience in meeting administration, event management and project coordination
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