Executive Assistant
London
Edelman – Corporate /
Full-Time /
Hybrid
About the Company
We are a leading global communications marketing firm helping business and organisations evolve, promote, and protect their brands and reputations. We are independent and family owned, which allows us the freedom to deliver original thinking and invest in our clients.
In the UK, there are more than 600 employees based in our offices in Victoria. We create award-winning creative communication programmes for our clients who include Microsoft, Nissan, Disneyland Paris, FedEx, Queen Elizabeth Prize for Engineering, and Mitsubishi Heavy Industries.
We have deep expertise and advise on consumer trends, research, analytics and insights, corporate reputation, health, technology, capital markets, crisis, energy, and government affairs.
The Role
We are looking for an EA to support two of our senior leaders in the Corporate Reputation team in London.
The role requires a motivated, calm, enthusiastic self-starter, able to work under pressure in a fast-paced business environment whilst establishing strong relationships within the network quickly. Previous experience working in a similar role within a communications agency will be an advantage.
Key Responsibilities:
- Diary management – including arranging internal and external meetings and conference calls
- Organise and coordinate extensive diary and international travel arrangements
- Inbox management
- Regularly booking local cars and taxis
- Minute taking for team meetings
- General administration and other ad hoc tasks
- Weekly input, review and submission of timesheets and company expenses, whilst liaising with accounts department regarding any client billing issues
- Raising purchase orders
- Create, edit and review PowerPoint presentations
- Project coordination and event management as required
- Provide research assistance
Key requirements:
- High level organisation and time management skills with the ability to be proactive, effectively prioritise tasks and efficiently respond to urgent requests
- Advanced Microsoft Office skills, particularly Outlook, Word, Excel and PowerPoint
- Ability to learn and effectively use I.T software
- High level diary, logistical and travel management skills
- Proactive solutions orientated approach
- Excellent written and oral communication skills – ability to liaise confidently with internal and external VIPs
- Experience in meeting administration, event management and project coordination
- #LI-SD1
Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead and act with certainty, earning the trust of their stakeholders. Our honors include the Cannes Lions Grand Prix for PR; Advertising Age’s 2019 A-List; the Holmes Report’s 2018 Global Digital Agency of the Year; and, five times, Glassdoor’s Best Places to Work. Since our founding in 1952, we have remained an independent, family-run business. Edelman owns specialty companies Edelman Data & Intelligence (DxI) and United Entertainment Group (entertainment, sports, lifestyle).
For more information please visit: www.edelman.com
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