Administrative Assistant
Los Angeles
United Entertainment Group – Administration /
Hybrid
UEG is an award-winning global agency specializing in entertainment, sports and lifestyle marketing. We create breakthrough marketing by leveraging the people, places and platforms that shape pop culture. Our suite of services includes celebrity/influencer programming, music-film-tv/digital-sports partnerships, communications, branded content and experiential.
The team at UEG is a dynamic group, bringing together best-in-class expertise across entertainment, sports and lifestyle, paired with a strong understanding of brand building and effective marketing communications. This is a work hard, play hard environment where a true passion for culture are married with the desire to create business changing work for our clients.
RESPONSIBILITIES
- Maintain calendar for appointments, calls and meetings, as requested
- Coordinate travel arrangements, travel itinerary and portfolios
- Coordinate and oversee document production and minor projects, as requested
- Coordinate in-house meetings, including conference room set-up, beverages/food, etc.
- Lead office management needs, including (but not limited to) working with vendors, ensuring that supplies and refreshments are stocked, placing supply orders, administering parking passes/ID badges, etc.
- Maintain client files, contact databases and records as needed
- Research and compile materials needed for important meetings, calls and projects
- Conduct basic internet research as needed
- Order supplies and equipment for practice/group; review correspondence
- Coordinate team members’ performance appraisals in conjunction with HR
- Attend staff meetings and take notes as needed; provide backup support for colleagues
- Assist with systems including GFS and entering HelpDesk tickets, and corresponding with IT
- Compute manager/personal timesheets, invoices and expense reports in a timely manner
- Complete special internal or client-focused projects as assigned
- Demonstrate professional behaviors and pursuit of excellence in all endeavors
- Display self awareness, positive and helpful attitude and the ability to work well with others
- Adapt well to change and shifting priorities
- Contribute to performance appraisal process for peers and managers
- Engage in team building activities
- Ability to proactively anticipate needs, remain adaptable and resilient, and effectively prioritize tasks
- Consistently produces good work-product and follow-through on projects
- Effectively collaborate with other administrative professionals to deliver results
- Strong organization skills and attention to detail
- Maintain confidentiality at all times
- Ability to remain positive, even in a fast paced environment
QUALIFICATIONS
- The position requires at least two years prior administrative experience
- Intermediate proficiency in Microsoft Word, Excel, PowerPoint and Outlook
- Strong sense of customer service, including strong organizational skills, excellent written, oral, and interpersonal communication skills, as well as the ability to discretely handle confidential information
- Ability to work efficiently, be solutions-oriented, flexible, proactive, and anticipate needs in a team environment
- Strong time-management skills, attention to detail, consistent follow-through on projects and the ability to effectively handle multiple tasks at once
- Experience working in client service agency or related field
$43,000 - $62,000 a year
PAY RANGE: $43,000 - $X62,000 a year
An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of DJEH’s total compensation package for employees. Other rewards may include annual bonuses, a Paid Time Off policy, and region-specific benefits.
United Entertainment Group is a global entertainment, sports and lifestyle marketing agency and part of the DJE Holdings network. UEG creates breakthrough marketing with the people, properties and platforms that shape culture, and has been recognized with industry awards including Cannes Lions, Clios, OneShow, Sabre Awards, Tellys, and more. UEG, founded in 2007, is headquartered in New York with offices in Los Angeles, Chicago, Dallas, London, Hamburg and Tokyo and works with FORTUNE 500 companies, celebrities, athletes and leading media properties.
For more information visit http://www.uegworldwide.com.
Employees must be fully vaccinated against COVID-19 (i.e., at least 2 weeks after last dose) and, if hired, present proof of vaccination before start date. Candidates may request an accommodation due to disability, sincerely held religious belief or exception required under applicable law.
United Entertainment Group is committed to diversity, equity and inclusion and proud to be an equal opportunity employer. We welcome and encourage racially and ethnically diverse people, members of the LGBTQ community, veterans, parents, individuals with disabilities and members of any and all protected classes to apply.
