Jr. Project & Resource Manager
Toronto
Edelman – Project Management /
Full-Time /
Hybrid
At Edelman, we are in relentless pursuit of an equitable, impactful, respectful, and culturally curious workplace that drives innovative thinking, cultivates diverse ideas, and promotes true collaboration among our employees and our partners. Each day and on each project, our goal is to ensure that our colleagues bring who they are to our firm — shaping cultural moments and movements at Edelman, with our clients and for society.
Sure, public relations is part of who we are, but in recent years we’ve evolved to become a full service, next generation agency where you have the freedom to do great innovative work and achieve professional fulfillment. Today, we have a strong creative team, outstanding planning capabilities, deep data expertise, and a leading-edge digital team that is looking to take communications to the next step.
Edelman Canada is searching for a detail-oriented, proactive Junior Project Manager/Resource Manager to join our team. This dual-function role sits at the centre of the business and plays a critical part of how our clients experience Edelman, how our teams integrate to deliver brilliant work, and how our agency functions, evolves and grows every day.
What are we looking for? A go-getter who wants to become a key part of a forward-thinking, integrated team. We want passion and excitement. We want someone who is unafraid to ask questions, is willing to challenge the norm and is eager to learn from the best in the business. Our team has tireless enthusiasm, the drive to ensure flawless execution, a focus on efficiency and the motivation to up-level their knowledge and skills.
Responsibilities include…
Project Management:
- Edelman Junior Project Managers will apply day-to-day project management, financial management and team facilitation skills to the delivery of projects, while demonstrating an understanding client business goals. They support senior Project Managers to track project deliverables that connect with creative intent, while meeting time specifications and achieve quality standards.
- Develop business acumen by assisting in defining scopes and building estimates in partnership with Senior Project Managers or Project Directors, account leads and specialty teams.
- Track the development and approvals of Statements of Work with Finance, Contracts and Account teams.
- Use project management tools to author and maintain project schedules, project briefs, cost estimates, budgets and other relevant project documentation with input from team members and oversight from a Senior Project Manager or Project Director.
- Support the delivery of larger projects and/or own smaller projects with oversight.
- Anticipate the needs of your projects, resolving project issues and removing barriers to success for the team.
- With oversight from the Senior Project Manager or Project Director, pull and report on project burn, identify and flag scope creep, and participate in the monthly forecasting process.
- Proactively communicate and manage hours, tasks and timelines with integrated team members in order to successfully keep work moving forward within established time and budget constraints.
- Schedule and attend internal meetings, communicate next steps, and assign ownership of tasks; attend client meetings to understand client feedback, next steps and project implications.
- Partner with Resource Management to manage staff plans and project future staffing requirements in established resource management tool.
- Oversee, manage and communicate the status of deliverables across multiple integrated workstreams.
- Ensure the quality and consistency across all projects is consistent with brand guidelines.
- Collaborate with account and specialty teams to ensure successful delivery against client assignment and scoped deliverables.
- Balance a sense of urgency with calm and confidence at all times.
Resource Management:
- Edelman Junior Resource Managers are organized, proactive individuals who will not be intimidated by a fast-paced environment, tight deadlines and multi-tasking. Their demeanor invites partnership and trust, and they have a demonstrated ability to handle sensitive data with confidentiality and good judgment. They have exceptional communication skills, and are comfortable escalating or following up with stakeholders when requests get roadblocked. Spending a solid portion of their day managing data is interesting to them, and they’re eager to learn and grow by partnering with the broader Resource Management team
- Closely manages staff allocation inputs to resource management tool (RMSS), leveraging staffing plans and other inputs from project managers and account leads, keeping data up-to-date ongoing
- Support with weekly utilization reporting across all specialty pools
- Close monitoring of resource fulfillment to ensure resourced staff are onboarded in a timely manner
- Support with ad-hoc data pulls (allocations, utilization) to support in team management
- Prepare team allocation data for quarterly resourcing sessions and monthly reviews
- Stay up-to-date on team resourcing to support with identifying potential staffing gaps and a need to rebalance team members’ workloads
- Prepare various monthly reports for finance
- Maintenance of internal skillset database, to ensure colleagues are supporting on work that is the right fit and provides growth opportunities
- Provides administrative support to the resource management team where appropriate, including ongoing updates to processes and liaison with Global partners
- Partners with other Resource Managers across the Edelman network globally and coordinates resource sharing when needed
About Your Background:
- A 4-year degree or equivalent work experience
- 3-4 years of project management, integrated marketing/PR in an agency environment, resource management or other related experience
- Strong passion for and demonstrated knowledge in project management and integrated programming
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint) and Smartsheet (or other similar project management tool) is required
- Experience with a Resource Management tool is preferred
Edelman Canada is committed to the safety and well-being of our employees and to preventing the spread of COVID-19 in our workplaces. We are therefore requiring that all new hires as of October 1, 2021 be fully vaccinated against COVID-19, and provide proof of vaccination as part of the hiring process, in accordance with our policies and applicable laws. Edelman Canada also has policies and procedures in place to accommodate employees and applicants who are unable to be vaccinated for medical or other reasons protected by applicable human rights legislation.
Should you be interested in applying for this role, please send your résumé and cover. Only those candidates short listed for an interview will be contacted. Thank you for your interest in working with Edelman Canada.
Edelman is a global communications firm that partners with businesses and organizations to evolve, promote and protect their brands and reputations. Our 6,000 people in more than 60 offices deliver communications strategies that give our clients the confidence to lead and act with certainty, earning the trust of their stakeholders. Our honors include the Cannes Lions Grand Prix for PR; Advertising Age’s 2019 A-List; the Holmes Report’s 2018 Global Digital Agency of the Year; and, five times, Glassdoor’s Best Places to Work. Since our founding in 1952, we have remained an independent, family-run business. Edelman owns specialty companies Edelman Data & Intelligence (DxI) and United Entertainment Group (entertainment, sports, lifestyle).
For more information please visit: www.edelman.com
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