• Administrative Management:
• Supervise and support administrative staff in handling day-to-day office tasks, including managing correspondence and organizing office supplies.
• Develop and implement efficient office procedures and policies to streamline operations and enhance productivity.
• Coordinate meetings, appointments, and travel arrangements for senior management and other staff members as needed.
• Facilities Management:
• Oversee the maintenance and functionality of office facilities, including equipment, furniture, and amenities.
• Liaise with building management to promptly address facility-related issues and ensure a safe and comfortable working environment.
• Manage vendor relationships for services such as cleaning, security, and maintenance, negotiate contracts, and ensure quality standards are met.
• Office Coordination:
• Serve as the primary point of contact for internal and external stakeholders regarding office-related inquiries and requests.
• Plan and execute office events, gatherings, and celebrations to foster a positive and inclusive company culture.
• Collaborate with department heads to support their specific office needs and facilitate cross-departmental initiatives.
• Collaboration with Citizenship and Finance:
• Work closely with the citizenship team to organize and support community engagement activities and initiatives.
• Assist the finance department with budget management, office expenses, and invoice processing as needed.
• Office Moves:
• Utilize previous experience with office moves to plan and execute smooth transitions during relocations or expansions.
• Coordinate logistics for the move/remodel of the office, minimizing disruption to daily operations.
• Collaborate with relevant stakeholders to ensure all move aspects are completed efficiently and on schedule.
• Travel to Portland Office:
• Approximately 15 percent travel to our Portland office monthly to provide support and coordination and meet with office coordinator. 
• Team Leadership:
• Provide guidance, mentorship, and performance feedback to direct reports, fostering professional development and growth within the organization.
• Delegate tasks effectively and ensure that responsibilities are distributed equitably among team members.
• Foster a collaborative and supportive team environment, promoting open communication and teamwork.

Basic Qualifications

• Bachelor's degree or equivalent work experience
• At least 3 years of experience in office management or related fields.

Preferred Qualifications

• Strong leadership skills, with the ability to effectively manage and motivate a team.
• Excellent organizational and multitasking abilities, with a keen attention to detail.
• Exceptional communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Knowledge of facilities management best practices and relevant regulations.
• Ability to adapt to changing priorities and thrive in a fast-paced environment.
• Experience with office moves preferred.
• Willingness to travel to the Portland office approximately 15 percent of the time.