Administrative Assistant (R-17819)
Jacksonville - Florida - United States
Sales Support /
On-site
Why We Work at Dun & Bradstreet
Dun & Bradstreet unlocks the power of data through analytics, creating a better tomorrow. Each day, we are finding new ways to strengthen our award-winning culture and accelerate creativity, innovation and growth. Our 6,000+ global team members are passionate about what we do. We are dedicated to helping clients turn uncertainty into confidence, risk into opportunity and potential into prosperity. Bold and diverse thinkers are always welcome. Come join us! Learn more at dnb.com/careers.
As an Administrative Assistant supporting Sales Leadership, you will manage executives' calendars and prepare their daily and weekly schedules. You will facilitate meetings by planning agendas, compiling reports, and formulating follow-up action plans. Coordination with the Executive Team and other administrative assistants is essential. Additionally, you will handle confidential matters discreetly, manage travel and entertainment expenses, and organize team events. Your role is crucial in supporting executives and ensuring their activities align with company priorities.
Essential Key Responsibilities
- Manage executives’ calendars so that time allocation is appropriately focused on key company and departmental priorities.
- Prepare executives’ daily and weekly schedules including all required preparatory materials.
- Facilitate meetings and events by planning agendas, reports and formulating follow-up minutes & action plans.
- Coordinate schedules with Executive Team and their Administrative Assistants as well as with other Leaders’ Administrative Assistants.
- Support executives in building profile and relationships across the company and with key external stakeholders.
- Handle confidential matters appropriately and with complete discretion.
- Additional duties include preparing and reconciling T&E expenses, processing invoices in a timely manner, managing Executive travel as business needs dictate and tracking compliance-related initiatives.
- Other administrative tasks such as managing distribution lists, rosters, organizing team events, lunch meetings, preparing materials/supplies for leadership training courses.
Education and Experience
- Bachelor’s degree and a minimum of 4 years’ experience in an administrative support role. Experience supporting a Sales Leader or Sales organization is highly desirable.
- Highly service-oriented with familiarity working in a fluid environment.
- Ability to work proactively, be detailed-oriented, manage multiple priorities and pivot quickly when priorities shift.
- Strong ability to communicate effectively, collaborate and influence cross-functionally.
- Proven project management and problem solving/analytical skills.
- Must be able to work overtime occasionally or flexible hours based on business needs.
- Proficiency in Microsoft Office Suite.
- Show an ownership mindset in everything you do; be a problem solver, be curious and be
- inspired to take action, be proactive, seek ways to collaborate and connect with people and
- teams in support of driving success.
- Continuous growth mindset, keep learning through social experiences and relationships with stakeholders, experts, colleagues and mentors as well as widen and broaden your competencies through structural courses and programs.
- Where applicable, fluency in English and languages relevant to the working market.
Benefits We Offer
· Generous paid time off in your first year, increasing with tenure.
· Up to 16 weeks 100% paid parental leave after one year of employment.
· Paid sick time to care for yourself or family members.
· Education assistance and extensive training resources.
· Do Good Program: Paid volunteer days & donation matching.
· Competitive 401k with company matching.
· Health & wellness benefits, including discounted Wellhub membership rates.
· Medical, dental & vision insurance for you, spouse/partner & dependents.
· Learn more about our benefits: http://bit.ly/41Yyc3d.
All Dun & Bradstreet job postings can be found at https://www.dnb.com/about-us/careers-and-people/joblistings.html and https://jobs.lever.co/dnb. Official communication from Dun & Bradstreet will come from an email address ending in @dnb.com.
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Equal Employment Opportunity (EEO): Dun & Bradstreet provides equal employment opportunities to applicants and employees without regard to race, color, religion, creed, sex, age, national origin, citizenship status, disability status, sexual orientation, gender identity or expression, pregnancy, genetic information, protected military and veteran status, ancestry, marital status, medical condition (cancer and genetic characteristics) or any other characteristic protected by law. Know Your Rights: Workplace Discrimination is Illegal - The current poster can be found here. We participate in E-Verify - The current poster can be found here.
Accommodations information for applicants with disabilities: Dun & Bradstreet is committed to providing reasonable accommodation to, among others, individuals with disabilities and disabled veterans. If you need an accommodation because of a disability to search and apply for a career opportunity with Dun & Bradstreet, please send an e-mail to AcquisitionT@dnb.com to let us know the nature of your accommodation request and your contact information.
