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 Overview:

The Global Sourcing, Procurement & Vendor Management Coordinator supports GSPV through effective communication, coordination, intake, due diligence, governance and maintenance across programs, initiatives, procurement, and contracting areas in furtherance of driving self-service, adherence to policies, and contract administration efforts.

Key Responsibilities:

Requisition through PO Closure:

Assist and guide BPs driving BP self-service end to end inclusive of training, troubleshooting, WD Support Ticket entry, queue management and BP Non-Sourcing Self Service coordination.

Intake & Due Diligence Activities including, but not limited to:

Intake:

Review Requisition / PO Change Order Content & Uploads

Identification of Policy Non-Compliance

Determination, Assignment & Communication of Next Steps to Business Partners

Driving COE, providing guidance and training of Business Partners and Co-workers as it pertains to process, roles & responsibilities

Due Diligence:

Confirm Requisition / PO Change Order is correct per Policy and reflects accurate content based on contract and document requirements

Coordinate with Business Partner & Global Sourcing, Procurement & Vendor Management Team Members on missing requirements to enable due diligence activities and subsequent PO issuance – i.e., business case, quotes, proposals, executed contracts, Third Party Engagement Approvals, etc.

Make Post Business Alignment Requisition / PO Change Order changes where changes are unrelated Cost Impacting Changes – changes resulting in commitment/spend/cost increases, increase to commitment/spend/cost itself, Cost Centers changes & Spend Category changes

Where the changes are Cost Impacting Changes, return Requisition / PO Change Order to Requisitioner aka Business Partner (BP) for their adjustments and ensure Business Re-Alignment

Queue: Management, maintenance and upkeep including, but not limited to, pulling documents, updating data, periodic clean up.

GSP&V Business Partner Orientation, Training, Guidance, etc.

Supplier Contracting Activities including, but not limited to:

Contract Reviews, Commercial Negotiations & Completion of Contracting Activities w/BP, Supplier, Legal, Privacy, IT Security, Insurance through to execution and repository.

Ad-hoc Initiatives, Projects, etc. as assigned

General Expectations including, but not limited to:

Intake – Assignments, Notifications & Responses provided within 1-3 Working Days

Active Queue Volumes – Daily 75-90% PO issuance rate (open Requisitions / PO Change Orders)

I&DD Process Issue Resolution and Guidance – Daily with Process Issue (Non-System Support) completion within 1-2 Working Days

I&DD Queue - Maintenance & Clean-Up Activities – Weekly, Monthly, Quarterly, & Yearly as specified

System Support Team & BP Ticket Submissions – Daily completion 

Due Diligence – Driving Sourcing Buyer DD Updates each Week

Supplier Contracting Activities as prescribed per Policy / Standard Guidelines

Continual Efficiency, Productivity and Improvement Quarterly – Self, Processes and Procedures

Key Requirements:

2-5 Years of P2P, Procurement and Contract Review / Negotiation Experience

Proficiency with MS Suite including MS Teams, SharePoint, Power BI, Business Objects, and other tools desired

Experience working within and supporting Sourcing, Procurement and Vendor Management business environments

Strong people, communication, training, and problem-solving skills

Self-starter, Independent and Solution based Thinker

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