Clinical Procurement Coordinator

San Ramon, CA
Bay Area – East Bay Region /
Full Time Non-Exempt /
Donor Network West’s mission is to save and heal lives through organ and tissue donation for transplantation and research.
At Donor Network West, we're looking for people who embody our core values: passion, excellence, equity and inclusion, and relationships. We welcome diverse perspectives and foster an environment of collaboration and service.


The Clinical Procurement Coordinator is responsible for response to donor referrals, donor evaluation, and donor management, coordination of organ recovery, organ preservation, and organ distribution.  Additionally, the Clinical Procurement Coordinator supports donor families, provides family care and may provide families with the option of organ and/or tissue donation.  All of these job functions collaborate with other departments at Donor Network West, and within the community of hospitals and coroner/medical examiner offices.


Clinical Activities

    • Responds and provides onsite consultation to hospitals that refer potential organ and tissue donors.
    • Conducts a through chart review and determines medical suitability in conjunction with other clinical personnel.
    • Documents information in current Donor Network West electronic records.
    • Assess hemodynamic stability and develops strategies in conjunction with Donor Network clinical staff to maintain organ function.
    • Collaborates with Physician and hospital staff to develop plan for referral management from initial referral through declaration of death/DCD evaluation.
    • Obtains, labels, and packages blood for tissue typing and infectious disease testing.
    • Performs donor physical assessment.
    • Provides donor/referral information for Donor Network staff to follow up on cases.
    • Assists other Donor Network Staff in starting up donor cases, and/or expedited donor case work-up.

Organ and Tissue Allocation

    • In a team effort with Donor Network West staff, assists with the coordination of organ placement according to established organizational organ allocation policies and UNOS policy.
    • Understands and accurately maintains donor information and charting.
    • Communicates with both Donor Network West tissue department staff and other tissue teams during referral and donor process.

Donor Family Interactions

    • Provides emotional support and expertise in donation process for donor families and utilizes Donor Network West staff or hospital resources, as needed. 
    • Is able to communicate any family needs or after-care to staff as necessary.

Administrative Responsibilities

    • Maintains complete and accurate timecard and expense records.
    • Maintains donor supplies and equipment necessary to complete job functions.
    • Maintains records and completion of transportation documentation, chart corrections, and activity log in timely manner.

Personal and Professional Competency

    • Seeks guidance and assistance from team members and management staff to improve job function.
    • Meets with clinical manager every 6-8 weeks to discuss performance, identify opportunities and set goals.
    • Maintains accurate, timely completion of training requirements as assigned.
    • Complete yearly core competencies as assigned by management.
    • Attends department/team meetings, trainings and All-Staff events as established by management.
    • Travel to all areas of Donor Network West service area is required.
    • Performs all other duties as required.


    • Compassionate, conscientious, and ethical. 
    • Possess strong interpersonal skills which will allow her/him to deal effectively with individuals or group of individuals, particularly medical professionals and donor families. 
    • Strong written and verbal communication skills; and an ability to work productively both independently, and as a team participant with accountability to all other team members for meeting agreed upon objectives. 
    • Maintain strong organizational skills that will allow him/her to assess changing environments establish appropriate priorities, handle highly stressful situations in a calm, mature manner, using sufficient judgment and discretion at all times.
    • Ability to provide accurate assessments of job performance and recommend changes in policies, procedures, strategies and action plans. 
    • Qualified to perform donor evaluations and donor management without supervision.


    • Bachelor’s degree required, in Registered Nursing or biologic sciences or an equivalent degree / diploma / certificate in an allied health field or OPO experience.
    • Must have ability to travel within the Donor Network West service area by car. Must maintain a valid driver’s license and current vehicle insurance based on applicable state minimum insurance coverage standards.
$40.21 - $42.66 an hour
Provided compensation data is subject to change based on location and work status. Salary data provided by third party sites do not accurately reflect our pay structure.