Special Programs Assistant
Malibu, CA /
Science & Engineering - Materials & Microsystems Laboratory – Materials & Microsystems /
Based in Southern California with locations in Malibu, Calabasas and Camarillo; HRL has been on the leading edge of technology, conducting pioneering research and advancing the state of the art.
Opportunity for a dynamic, self-motivated, experienced individual to provide administrative and organizational support to a research and development team. The selected individual will work in a highly collaborative environment with teammates, key stakeholders and the Government customers to ensure program success.
•Provide administrative support for a department manager, program managers, group leads, technical leads, and technical staff members in a fast-paced, dynamic environment. Duties involve coordinating program activities, including:
•Arrange appointments/meetings (e.g. with customers, interviews, administrative reviews)
•Maintain shared schedules
•Organize personnel information, create and track action items, follow up with internal staff and adjacent teams to ensure timely task completion
•Organize and execute administrative onboarding of new staff
•Make travel arrangements and generate expense reports
•Generate purchase requests, order and track to delivery
•Coordinate internal resources such as office space, supplies
•Organize, coordinate and support program and department meetings, staff morale events, office communications, notices, memos and announcements
•3+ years administrative/secretarial experience.
Demonstrated ability to coordinate multiple assignments, establish priorities and complete tasks in a timely manner.
•Proficient with MS Office Suite (Word, Excel and PowerPoint) and familiarity or willingness to learn SharePoint and Microsoft Project.
•Demonstrated ability to learn internal processes, interface with internal and external customers, and work effectively with others.
•Knowledge of office protocols including ability to interface with a wide variety of people and personalities
(co-workers, technical staff, customers, director) required.
•Working knowledge of productivity tools (Word, Excel, PowerPoint) required.
•Understanding of scheduling and organizational tools (Sharepoint, MS Project) desired.
•Must have excellent communication skills.
•Must be able to work on multiple tasks.
•Basic computer skills required.
•Must have good telephone manners.
•Basic financial knowledge desirable.
BA or relevant experience
Must have the ability to sit for long periods of time and climb stairs to access different parts of the site.
•Must be able to communicate effectively and professionally with people; must have friendly, “can do” attitude.
•US citizenship required.
•Active TS/SCI clearance desired; must have ability to quickly obtain and maintain security clearances.
The pay range for this position is $26.50 - $46.60 per hour + bonus + benefits.
Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range during the hiring process. Please note that the compensation details listed reflect the base salary only, and do not include potential bonus or benefits.
This position must meet Export Control compliance requirements, therefore a "U.S. Person" as defined by 22 C.F.R. § 120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee.
HRL offers a very competitive compensation and benefits package. Our Regular/Full Time benefits include medical, dental, vision, life insurance, 401K match, gym facilities, PTO, growth potential, and an exciting and challenging work environment.
HRL Laboratories is an Equal Employment Opportunity employer and does not discriminate in recruiting, hiring, training or promoting, on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender, gender identity, genetic information, national origin, physical or mental disability, pregnancy, medical condition, age, U.S. military or protected veteran status, union membership, or political affiliation. We maintain a drug-free workplace and perform pre-employment substance abuse testing.