Personal Assistant
Cairo
VAES – People & Culture /
Full Time /
e.construct
We are an engineering firm that specializes in providing elegant engineering solutions for complex challenges. e.construct is a fast-growing firm with 7 offices around the world. At our core, we question how the very nature of how to evolve the structures that we inhabit to increase their performance and value.
we design structures such as bridges, high-rise design, precast concrete engineering and post-tensioning design. The firm's core work is structural engineering; however, e.construct is increasingly holistic at its approach to buildings and it has divisions in MEP, Geotechnical and emerging construction technology such as 3D printing of concrete, technology and 3D laser scanning.
We are a tech startup that is being incubated in the technology lab of e.construct and we employ technology to empower and eventually transform engineering. VAES’s mission is to reduce the amount of raw materials we design in our buildings and bridges by using optimization algorithms and machine learning.
VAES consists of a team of software developers, civil engineers, machine learning experts, architects and graphic designers that builds tools that engineers can use to design and manufacture the next generation of cities.
Role Summary
We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the manager’s working life and communication.
Responsibilities
- Acting as a first point of contact: dealing with correspondence and phone calls.
- Managing diaries and organizing meetings & appointments.
- Following up the manager/executive’s important tasks and deadlines.
- Organizing events and conferences.
- Booking and arranging travel, transport and accommodation.
- Monitoring a reporting manager’s email and responding if required.
- Taking notes and writing minutes during meetings.
- Conducting any communications on behalf of a manager.
- Conducting or preparing any required researches.
- Typing, compiling and preparing reports, presentations and correspondence.
- Managing databases and filing systems.
- Implementing and maintaining procedures/administrative process.
- Liaising with staff, suppliers and clients.
- Collating and filing expenses.
- Various ad hoc requests.
Requirements
- Proven work experience as a Personal Assistant.
- Previous experience in engineering companies will be preferred.
- Bachelor degree is a must.
- PA diploma or related certificates will be an added advantage.
- Knowledge of office management systems and procedures.
- Outstanding organizational & MS Office proficiency.
- Ability to multitask and time management skills.
- Up-to-date with latest office gadgets and applications.
- Fluent English speaker.
- Excellent verbal and written communications skills.
- Excellent interpersonal skills.
- Discretion and confidentiality.
- Professional discretion & efficiency.
- Ability to work on own initiative.
- Honesty and reliability.
- Attention to details.
