Senior Document Controller
Dubai
e.construct – Project Controls /
Full Time /
On-site
About e.construct
e.construct is an engineering firm that specializes in providing elegant engineering solutions for complex challenges. e.construct is a fast-growing firm with 7 offices around the world. At our core, we question how the very nature of how to evolve the structures that we inhabit to increase their performance and value. Our work is driven by exceptional engineers from diverse disciplines working collaboratively in a truly holistic design process which generates high-performing systems.
e.construct designs structures such as bridges, high-rise design, commercial facilities design, precast concrete engineering, and post-tensioning design. We are a multi-disciplinary engineering design firm with specialized design and value engineering services. The firm's core work is holistic at its approach, and it has divisions in structural, MEP, Geotechnical, and emerging construction technology such as 3D printing of concrete, technology, and 3D laser scanning.
Efficiently download files and ensure the folder structure precisely matches the client's original configuration.
Maintain files accuracy and integrity by ensuring no corruption occurs. If any corruption is detected, promptly coordinate with the IT team and notify the project manager to prevent delays.
Manage the entire document lifecycle, including team member distribution, to ensure accuracy and completeness.
Prepare all drawing files for delivery by efficiently converting CAD files to PDF format as needed and consolidating them into a single, organized document.
Establish protocols for document distribution and access, manage permissions, and ensure that documents are accessible to authorized personnel while maintaining confidentiality and security.
Develop and implement document control strategies, policies, and procedures in line with industry standards and e.construct guidelines and requirements and support the implementation of the project management system.
Implement version control procedures to maintain the accuracy of documents, ensuring that the latest versions are accessible, appropriate approvals are obtained, and obsolete versions are properly archived.
Develop and deliver training programs on document control procedures and systems, ensure that employees are compliant and knowledgeable about relevant processes.
Assess the effectiveness of document control processes, identify areas for improvement, and ensure compliance with internal and external quality standards.
Perform regular audits to review and maintain record accuracy. Conduct edits as needed to ensure they are current. Report any errors or document storage developments to project managers and the IT team.
Update Project Manager’s PowerPoint presentation and Proposal Management Excel sheet report in preparation for the weekly meeting."
Maintain effective communication and collaboration with project managers regarding offer letters and update the correspondence log sheet.
Enhances project management through accurate and timely project updates in NetSuite, proactively ensuring timely project manager approvals.
Proactively monitor the proposal management and master tracker to ensure timely identification of awarded and lost projects, facilitate efficient organization and retrieval of project data via appropriate Dropbox folder.
Streamline pre-qualification processes for project managers by efficiently managing documentation and facilitating timely submissions.
Collaborate closely with project managers to draft compelling proposal letters tailored to client needs.
Carry out other related tasks assigned by the direct manager.
Requirements
- 5-10 years of work experience as a Document Controller in the Construction Industry.
- Familiarity with project management.
- Excellent work experience on MS Office.
- Knowledge of Electronic Document Management Systems (Dropbox, Aconex etc.)
- Fluent English Speaker.
- Proficient typing and report writing/formatting skills.
- Data organization skills.
- Ability to prioritize and manage multiple tasks concurrently while ensuring timely completion of queries and assigned duties.
- Highly organized.
- Excellent communication skills.
- Familiarity with the relevant regulations regarding document keeping and handling.
