Construction Project Coordinator
Toronto, Ontario
Operations – Operations /
Full-time /
Hybrid
Flexible hybrid work environment with the option to work from home or from the office.
Who we are...
At Ecosystem, we want to help solve the complex energy and decarbonization challenges faced by the world today.
Ecosystem is a multidisciplinary and pioneer team of engineers responsible for the success of multimillion dollar projects in existing buildings.
Here are some of the projects we've been working on recently: Georgetown University, Toronto Zoo, and University of Toronto.
Who you are…
Are you a dynamic, well-organized person with initiative? Do you have experience in Project Coordination in the construction industry?
Exciting multi-year projects worth several tens of millions of dollars need a Construction Project Coordinator to support the project from the ground up and ensure that every stage of the project is delivered on time and on budget. If you thrive on contributing to complex construction environments and dream of making an impact, prepare to join our projects in Toronto and US.
What you will do…
Project Coordination:
• In collaboration with the Project Team, coordinate work schedules (MS Projects), meetings and documents to facilitate design & construction development.
• Contribute, manage and follow client proposals.
• Contribute to tender and contract preparation, analysis, and management post-award (preparing and sending RFP’s out to bid, collecting the bids, building summary table, etc.).
• Organize and attend various project related meetings. Prepare and distribute agendas and minutes as required.
• Prepare status/progress reports and communicate results on a regular and ad hoc basis.
Budget Monitoring and Updates:
• Create and manage Change Orders and RFIs.
• Demonstrate accountability and maintain cost control view of the project (budget, forecast cashflow).
Quality Control and Compliance:
• Champion document quality standards to support the Project Team.
• Proactively document, archive and disseminate project information in a timely manner.
• Documents include project correspondence, photos, tender packages, specifications, schedules, contracts, shop drawings, RFIs, Change Orders, cashflows, etc.
• Ensure compliance with Occupational Health & Safety Act and local US safety regulations for construction projects.
Leadership and Training:
• Act as a point of contact for vendors and clients.
• Demonstrate and share best practices with the Project Team.
• Assist team members with any training and use of implemented processes and programs.
Your profile…
- Minimum of 5 years of experience in construction project co-ordination or scheduling.
- Bachelor’s degree in Engineering, Business Administration, Architecture or Project Management or comparable education/experience.
- Knowledge of Microsoft Office tools, i.e., MS Projects, Word, PowerPoint, Excel, Outlook, etc.
- A client-centered attitude and excellent communication skills.
- Top-notch organizational skills with ability to prioritize.
Why choose Ecosystem?
- Competitive salary reviewed annually.
- Generous paid time off package starting with 6 weeks per year (3 weeks of vacation per year, 5 personal days, office closure between Dec 25 and Jan 1 and 10 statutory holidays).
- Mileage and dinner covered on-site.
- Complete Group Insurance offer (health, visual, dental, life insurance, AD&D) with employer contribution of 60%.
- Easy access to health and support through Telemedicine and Employee Assistance Program.
- Employer contribution to Retirement Savings Plan.
- More than a working tool, cell phones are provided for professional and personal use.
- Mature Health & Safety practices, policies and trainings making us leaders in this space.
- Comprehensive internal technical training offers and rich network of Subject-Matter Experts (SMEs) to provide technical mentorship and fast track learning.
- Reimbursement program for external training and access to French and English group courses.
- Options for sabbaticals, part-time work arrangements, and time-off for personal projects.
- All-inclusive annual company-wide gathering celebrating our people and culture in style. Various committees are in place with employees (DEI, CSR, Innovation, Social Committee, etc.) to keep our culture thriving.
- Mission-driven organization and stable business environment, growing organically. Big enough to be strong and stable, small enough to keep the ability to talk with everybody without the need to set a meeting.
Ready for a new challenge? Join us and make your mark on the construction for energy solutions!
