Junior Personnel Records Specialist, #39599
Remote (Ukraine)
Finance and Administrative (Division) – Human Capital Administration - Personnel Records (Group) /
Hybrid
ELEKS Human Capital Administration is looking for Personnel Records Specialist in Lviv, Kyiv, Ternopil and Ivano-Frankivsk
REQUIREMENTS
- Knowledge of fundamentals of office procedures and organization
- Knowledge of principles, procedures, and practices of personnel recordkeeping
- Basic knowledge of Ukrainian Labor Legislation
- Experience with Jira, 1C
- At least B1 level of English
- Good MS Office knowledge
- Perform detailed and accurate review of personnel transaction information, forms, and reports
RESPONSIBILITIES
- Prepare and manage NDA agreements, ensuring timely signature and compliance
- Process newcomer application forms, input data into the system, and securely store personal document scans
- Identify and address data gaps by coordinating with employees to collect missing personal information
- Prepare reference letters and employment confirmations upon request
- Support the Personnel Group Lead in maintaining personnel and military records, as well as archiving employment-related documentation in accordance with state regulations
- Scan, organize, and compile employee case files, ensuring proper document handling, storage, and signature collection (digital signature solution not yet implemented)
- Process Jira ticket requests related to onboarding, offboarding, personal information updates, maternity leave, sabbaticals, and mobilization
WHAT WILL YOU GET WITH ELEKS
- Challenging tasks
- Competence development
- Team of professionals
- Dynamic environment with low level of bureaucracy
