Office Manager, TSCM-40576
Lviv
Finance and Administrative (Division) – Office Management (Group) /
Specialist - contractor /
On-site
ELEKS is looking for an Office Manager in Lviv.
ABOUT PROJECT
The Office Manager performs a wide array of tasks to ensure the proper functioning of an office and provides comfortable working conditions for employees. The Office Manager manages administrative staff in their administrative tasks.
REQUIREMENTS
- 1+ years of experience in office management is preferred, but candidates with less experience are also welcome
- Previous experience in IT in a similar role would be an advantage
- Experience as a receptionist in hotels would be a plus
- Intermediate level of English is preferable
- Knowledge of principles and practices of basic office management
- Computer skills and knowledge of relevant software
- Knowledge of operation of standard office equipment
- Knowledge of clerical and administrative procedures and systems such as filing and record-keeping
- Strong interpersonal skills, with the ability to professionally interact with a diverse blend of personalities to reach resolution and maintain strong relationships
- Excellent problem-solving skills, including the ability to analyze, compare, evaluate, and reconcile data
- Good planning and organizing skills
- Prioritizing skills
PERSONAL CHARACTERISTICS
- Stress resistance
- Attention to detail and accuracy
- Multitasking
- Flexibility
- Adaptability
- Team player
RESPONSIBILITIES
- Oversee administrative functions. Maintains office efficiency by supporting and implementing office systems and equipment procurement
- Direct and supervise the duties of Office Specialists. Work with Office Specialists to coordinate day‐to‐day operations at the office
- Maintain security by following procedures; monitor logbook; issue visitor badges
- Handle requests for information and data, answer or refer inquiries
- Prepare written responses to routine enquiries and related issues in Team Pro
- Manage schedules, calendars, presentations, spreadsheets and other related office tasks
- Prepare and modify documents including correspondence, reports, drafts, memos and emails
- Maintain stationery, files and inventories
- Fulfill general clerical duties including photocopying, fax and mailing
- Maintain and upkeep office equipment and furniture and organize repairs and upgrades
- Issue and activate\ restore personal permanent and temporary cards for workers
- Troubleshoot any office functioning problems and liaise with related specialists to resolve problems
- Lead, direct and support administrative staff in their administrative tasks
- Prepare and maintain record of various reports as needed in day-to-day administrative tasks
- Organize team and employee relocations via cooperation with Project Managers. Handle seats arrangements
- Maintain office management budget. Manage and allocate funds for office expenditures. Monitor and record expenses
- Follow through on maintenance agreements and contracts
- Research vendors to find the best pricing and delivery options
- Ensure payment of utility bills
WHAT YOU WILL GET WITH ELEKS
- Close cooperation with a customer
- Challenging tasks
- Competence development
- Team of professionals
- Dynamic environment with a low level of bureaucracy
ABOUT ELEKS
ELEKS is a custom software development company. We deliver value to our clients, thanks to our expertise and experience gained from working as a software innovation partner since 1991.
Our 2000+ professionals located in the Delivery Centers across Eastern Europe and sales offices in Europe and North America, provide our clients with a full range of software engineering services. These include product development, QA, R&D, design, technology consulting and dedicated teams.
