Special Assistant to the President

Washington, DC /
Executive /
Full Time
/ On-site
Summary
Department: Executive
Supervisor:  President
FLSA Status: Exempt
Supervisory Responsibilities: departmental interns and as needed  

EMILY’s List, the nation’s largest resource for women in politics, is searching for a Special Assistant to the President.  The Special Assistant to the President manages the president’s office, schedule, travel, and correspondence. As Special Assistant, you’ll manage the information flow to and from the president’s office and play a key role in ensuring organizational alignment and support at the senior-most levels of the organization.

At EMILY’s List, you will be part of a dynamic team committed to electing Democratic pro-choice women up and down the ballot. Read on for more details about the job and about EMILY’s List.

Essential Job Functions

    • Arrange all travel logistics for the president and travel with her as needed at development and political events;
    • Manage the briefing process, including collaborating with other departments to produce itineraries and briefings for major events, trips, speeches, and meetings;
    • Coordinate information flow to-and-from- the president’s office;
    • Ensure all speaking requests are screened and coordinated with the communications department and across the organization;
    • Communicate regularly with senior leadership to ensure alignment and support of the president’s office;
    • Manage the daily operations of the president’s office, including invoicing, mail, meeting follow-up, database entry, and relaying intra-office documents;
    • Work with the senior leadership to ensure the President is prepared for Board of Directors meetings;
    • Anticipate the needs of the President by planning ahead and relaying pertinent information in a timely manner;
    • Perform additional duties as assigned.

Qualifications

    • At least 2-4 years of experience assisting a high level executive or public official in a fast paced environment;  
    • Outstanding communication, writing, and analytical skills with exceptional attention to detail;
    • Ability to think on one’s feet and plan ahead; anticipate needs and problems, and develop solutions with minimal guidance;
    • Ability to represent the President and the organization at all times;
    • Ability to work successfully across the organizational hierarchy;
    • Ability to handle multiple tasks simultaneously and distinguish priorities with little supervision;
    • Significant knowledge of Microsoft Office including Word, Excel and PowerPoint;
    • Significant knowledge of Google Workspace, including calendar, docs, drive, and Gmail;
    • All candidates should possess commitment and passion to elect Democratic pro-choice Women, as well as a commitment to the diversity of our candidates, membership, partners, and staff.
The salary for this position is $62,000 to $70,000 and comes with a comprehensive benefits package.  The starting pay for this position is equal to others at the same level throughout the organization. 

Applications will be reviewed on a rolling basis.  If you are selected for an interview, you will be contacted directly.  No calls, please.

About EMILY’s List
EMILY’s List, the nation’s largest resource for women in politics, works to elect Democratic pro-choice women up and down the ballot and across the country with a goal of fighting for our rights and our communities. Our work is centered around a fundamental vision: Run. Win. Change the World. EMILY’s List has raised over $700 million in service to that vision and has helped Democratic women win competitive elections by recruiting and training candidates, supporting and helping build strong campaigns, researching the issues that impact women and families, running one of the largest independent expenditure campaigns for Democrats, and turning out women voters to the polls. Since our founding in 1985, we have helped elect the country's first woman as vice president, 159 women to the House, 26 to the Senate, 16 governors, and nearly 1,400 women to state and local office. More than 40% of the candidates EMILY’s List has helped elect to Congress have been women of color. Visit www.emilyslist.org for more information. 

EMILY’s List is an Equal Opportunity Employer that values a multicultural, diverse working environment. Applicants of diverse backgrounds are welcomed and encouraged to apply.

EMILY’s List prohibits discrimination of employment, promotion, compensation, terms, conditions, or privileges of employment based on gender, disability, race, age, national origin, color, creed, sexual orientation, sex (including marital and parental status), gender identity and expression, religion, economic status, ethnic identity, veteran’s status, or any other basis prohibited by applicable law. The above statements are intended to describe the general nature and level of the work being performed by the person holding this position.  This is not an exhaustive list of all duties and responsibilities. EMILY’s List reserves the right to amend and change responsibilities to meet organizational needs as necessary.