Are you driven by the desire to make a meaningful impact? Do you thrive on organization and enjoy tackling new projects? Friendship Hospital for Animals is seeking a highly organized, detail-oriented Executive Assistant to support the daily operations of our busy veterinary specialty hospital. If you’re the type of person who multi-tasks without breaking a sweat—and with a smile—this could be your dream job. Serving as the first point of contact for clients, vendors and staff, you’ll be right at the heart of our mission to care for pets and their people. This position demands exceptional communication skills, the ability to thrive in a fast-paced environment, and a compassionate approach to interacting with both people and pets.

·         Assist in managing the hospital’s calendar, including coordinating meetings and events.

·         Prepare and distribute internal communications, such as memos and emails.

·         Maintain and organize electronic and paper filing systems.

·         Handle incoming and outgoing mail, including processing deliveries and shipments.

·         Support employee recognition programs and staff events.

·         Assist in organizing and coordinating hospital events, such as client education seminars and community outreach programs.

·         Provide administrative support for hospital management and veterinary specialists as needed.

·         Take on additional tasks as directed by the Hospital Administrator.

 

 

·         High school diploma, associate degree or higher related field preferred

·         Minimum of 2 years of administrative or customer service experience, preferably in a medical or veterinary setting.

·         Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with practice management software.

·         Excellent organizational and time management skills, with a strong attention to detail.

·         Strong verbal and written communication skills.

·         Ability to work independently and as part of a team.

·         Compassionate and empathetic attitude towards animals and their owners.

·         Ability to handle sensitive and confidential information with discretion.

 

·         Fast-paced, team-oriented environment in a veterinary specialty hospital.

·         May require some evening or weekend hours depending on hospital needs.

·         Ability to lift up to 25 pounds occasionally.

·         Must be comfortable working around animals 

·         Competitive compensation

·         Supportive and collaborative team environment-we foster an inclusive, collaborative workplace

·         Robust Benefits - Medical, dental, vision, paid time off, 401(K), petcare discounts and so much more

·         Opportunities for Community Engagement

·         Impactful Work-we are a dedicated team that provides top-tier veterinary care, helping pets lead healthier, happy lives

$70,000 - $90,000 a year

We're exclusively seeking individuals who embrace a nurturing, cooperative, and ethical environment, where genuine individuals come together to share knowledge, uplift one another and enhance the health and happiness of our patients, clients, team members, and the community. Of course having fun while doing so is a non-negotiable!

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Website: https://www.friendshiphospital.com/

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Meet Our Hospital:

Friendship Hospital for Animals is a top-tier AAHA Accredited veterinary hospital providing compassionate patient care including wellness, emergency and specialized care. Our range of specialized departments includes critical care, radiology, anesthesiology, oncology, ophthalmology, neurology/neurosurgery, cardiology, dermatology, internal medicine/hemodialysis, rehab therapy, and surgery. Our facility is equipped with cutting-edge MRI and CT technology, a dedicated ICU, long-term ventilator capability, and onsite hemodialysis. We are constantly evolving to provide the most advanced, state-of-the art comprehensive care. We believe in sharing our knowledge with the community through continuing education, externships, internships and residency programs.