Admin & Facilities Partner

Pune, India
People & Places – People /
Full-Time /
On-site
Since its inception in 2003, driven by visionary college students transforming online rent payment, Entrata has evolved into a global leader serving property owners, managers, and residents. Honored with prestigious awards like the Utah Business Fast 50, Silicon Slopes Hall of Fame - Software Company - 2022, Women Tech Council Shatter List, our comprehensive software suite spans rent payments, insurance, leasing, maintenance, marketing, and communication tools, reshaping property management worldwide.

Our 2200+ global team members embody intelligence and adaptability, engaging actively from top executives to part-time employees. With offices across Utah, Texas, India, and the Netherlands, Entrata blends startup innovation with established stability, evident in our transparent communication values and executive town halls. Our product isn't just desirable; it's industry essential. At Entrata, we passionately refine living experiences, uphold collective excellence, embrace boldness and resilience, and prioritize diverse perspectives, endeavoring to craft a better world to live in.

Entrata India is searching for a detail-oriented and proactive Admin & Facilities Partner to support our administrative and facilities management functions. This role entails overseeing day-to-day office operations, managing facilities, and coordinating travel arrangements and visa processes. The ideal candidate will be highly organized, possess excellent communication skills, and thrive in a fast-paced environment.

Responsibilities

    • Handle travel arrangements for employees, including visa processing, accommodation, and transportation.
    • Manage office facilities, including maintenance, repairs, and improvements.
    • Coordinate with vendors for facility-related services and ensure timely resolution of issues.
    • Assist in coordinating company events, meetings, and conferences.
    • Maintain inventory and manage the procurement of office supplies and equipment.
    • Monitor office security and implement safety protocols.
    • Assist in administrative tasks such as documentation, filing, and data entry.
    • Liaise with HR for onboarding/offboarding activities related to facilities and administrative setup.
    • Support in implementing policies and procedures for efficient office management.
    • Provide administrative support to various departments as needed.

Minimum Qualifications

    • Bachelor's degree in Business Administration, Facility Management, or related field.
    • 2+ years of experience in administrative support or facility management roles.
    • Proficiency in MS Office suite / Google Workspace and other relevant software.
    • Strong organizational and time management skills.
    • Excellent communication and interpersonal abilities.

Preferred Qualifications

    • Prior experience in facility management or related field.
    • Working knowledge of visa and travel management processes.
    • Familiarity with facility management software or tools.
    • Certification in facility management or related field.
    • Ability to handle multiple tasks simultaneously and prioritize effectively.
Members of the Entrata team aren’t just intelligent and ambitious, they’re the living embodiment of another core Value: “Teamwork and Collaboration.” Entrata is dedicated to creating a workplace where a diverse and inclusive team thrives in an environment free from discrimination. We provide equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, protected veteran status, or any other applicable characteristics protected by law.


It’s a great place to work! Will you join us?