Financial Operations Specialist, AP

Oakland, California /
Finance /
Full-time
Everlaw is looking for a Financial Operations Specialist to join our rapidly growing Finance team. As a member of Financial Operations, you’ll be responsible for processing Everlaw’s account payables. You’ll participate in month-end close, look for opportunities to make the procure to pay process more efficient, and support other finance initiatives. Reporting to our Controller, you will have a great opportunity to demonstrate your excellent ability to multitask, show off your strong computer skills, and amaze everyone with your attention to detail while supporting meaningful work in the industry, valuing truth and helping our users discover it. 

At Everlaw, our mission is to promote justice by illuminating truth. Our company culture is open and democratic, and we’re committed to the professional growth of our team members, offering an annual learning and development stipend and regular check-ins with managers regarding career goals. If you’re looking for a place that values passion, integrity, thinking big, and a desire to learn, we’d love to hear from you! Think you’re missing some of the skills and are hesitant to apply? We do not believe in the ‘perfect’ candidate and encourage you to apply if you feel you can bring value to our team.

This is a full time on-site position located in Oakland, California.

In the first few months, you will

    • Code, process, and review invoices for appropriate documentation and approval.
    • Complete monthly accounts payable close process including research and reconciliation of unreimbursed expense reports, unentered invoices, unapproved invoices, and providing supporting documentation to accountants as needed. 
    • Handle all vendor inquiries and invoice questions/issues through appropriate communication channels.
    • Process invoice and employee expense disbursements.
    • Feel like part of the team! Our onboarding process will integrate you into the company with informative sessions on our policies, processes, and team structure and goals.
    • Learn, grow, and contribute right away. We trust that you will bring experience and knowledge that will uplift the team, but we don’t expect you to know everything on Day 1. You will have time to develop your product knowledge and get up to speed on all aspects of Everlaw. 

In the first year, you will

    • Collaborate to ensure all intercompany agreements are in place to support intercompany operations.
    • Collaborate with tax specialists in preparation of relevant tax filings related to Accounts Payable, including transfer pricing.
    • Collaborate and facilitate the necessary data for reporting and audit support.
    • Assist with the 1099 filing and reporting.

About you

    • You have a Bachelor’s degree in Accounting/Finance or equivalent work experience.
    • You have at least 3 years of progressive accounts payable experience.
    • You have basic knowledge of US GAAP.
    • You have accurate and timely accounting data entry skills with attention to detail.
    • You bring a collaborative work style and the willingness and demonstrated ability to work cross-functionally across an organization with multiple locations.
    • You are authorized to work in the United States; please note that at this time, Everlaw is not sponsoring visas for any positions.

Pluses

    • You have international experience working for a US multinational company.
    • You have experience working in a large ERP (SAP, Oracle, NetSuite) environment.
    • You have experience working in a fast-growing startup environment.

Benefits

    • Competitive salary 
    • Substantial equity 
    • 401k with company matching
    • Health, dental, and vision
    • Flexible Spending Accounts for health and dependent care expenses
    • Paid parental leave and sick leave
    • Seventeen paid vacation days plus ten bankable federal holidays 
    • Annual allocation for Learning & Development opportunities and applicable professional membership dues
    • Company-sponsored life and disability insurance

Perks

    • Work in Downtown Oakland, just steps from the BART line and dozens of restaurants
    • Select your preference of hardware (Mac or PC) and customize your desk setup
    • Bond over team lunches and out-of-the-box events 
    • Ranked #1 on G2 for Ediscovery Software and Momentum” and proud contributor of free ediscovery resources to benefit the greater good through “Everlaw for Good


About Everlaw

We help law firms, government agencies, and corporations sift through millions of documents of evidence in big lawsuits and investigations to find the proverbial smoking gun (or needle in the haystack -- pick your metaphor). It's a multi-billion dollar space typically dominated by service-oriented vendors, and we're coming at it with cutting-edge technology and elegant design. It's working, and we've been growing very rapidly: we host hundreds of terabytes of data and work with all 50 state Attorneys General and hundreds of law firms on some of the most high-profile cases litigated today. 

If you’re looking for an open, democratic company culture that values passion, integrity, and a desire to learn, we want to hear from you.

Everlaw is an equal opportunity employer. We pride ourselves on having a diverse workforce and we do not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law. We respect the gender, gender identity and gender expression of our applicants and employees, and we honor requests for preferred pronouns. It is our policy to comply with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.