Corporate Events and Trade Show Manager

San Mateo, CA
Marketing – Corporate Marketing
Exempt Full Time
Exabeam is looking for a Corporate Events and Trade Show Manager. Our office is located in San Mateo, CA and would need to work in the office when not traveling. The ideal candidate possesses 3-5 years of project management experience in the event and trade show industry, ability to work as a team, the responsibilities of a dedicated project manager as well as the effort needed to seamlessly assist our clients in a successful trade show experience.  This position will be managing approximately 30 trade shows, as well as various corporate events throughout the year.

Responsibilities

    • Orchestration of the job from start to finish.
    • Produce and submit all show forms and paperwork required for each project; creating deadline lists, ordering show services, submitting speaker information, registering show staff and submitting paperwork required by show management.
    • Swag, printing and shipping management.
    • Ensure that all outsourced work is monitored and adhered to the project deadline.
    • Coordinate/communicate with the team on the show floor & manager at show site.
    • Ability to coordinate, interact and/or direct field labor, subcontractors, vendors and clients;
    • Communicate any critical issues and/or concerns with all internal departments to ensure the project keeps moving in a forward direction and that deadlines are met;
    • Manage cost to revenue ratios to achieve financial goals while working with multiple vendors, approving and submitting invoices to Accounts Payable;
    • Create and regularly maintain all project management databases and monitoring inventories accuracy;
    • Applicants must be able to handle the pressure of a very fast paced environment while dealing with multiple personalities.

Skills

    •  Relevant Bachelor’s degree, or equivalent, combination of education and experience; CTSM education a plus.
    • International trade show experience a plus.
    • Proficiency in Excel, Microsoft Outlook, Google docs and experience with project management programs.
    • Proactive approach managing and executing projects.
    • Ability to adapt to a changing environment and handle multiple priorities.
    • Excellent writing and analytical skills.
    • Seasoned customer service skills.
    • 25-40% travel required.
Exabeam is privately funded by Aspect Ventures, Cisco Investments, Icon Ventures, Lightspeed Venture Partners, Norwest Venture Partners and well-known security investor Shlomo Kramer. For more information, visit https://www.exabeam.com or follow us on Twitter @exabeam.