Junior HR Administration Specialist

IT Milan, Italy, via Turati
NGG - People Team – Local People Team /
Fixed-term /
Hybrid
New Guards Group is the home to 10 international luxury brands: Marcelo Burlon County of Milan, Off-White c/o Virgil Abloh, Palm Angels, Unravel Project, Heron Preston, Alanui, Kirin Peggy Gou, Opening Ceremony, Ambush and There Was One. We work with the understanding that fashion and luxury can be different: community-based, quality-driven, collaborative, truly global and quick. Our brands and products stem from creative and managerial innovation and the philosophy of Made in Italy. We're redefining the way luxury is conceived, communicated and shared. Where others see limits, we see goals.

TURATI
Our new office in Via Turati is a strategic hub, and home to all of the NGG staff functions. Turati is where the behind the scenes driving force of NGG is brought to life; this is harmonized with the archive exhibits of brand collaborations found throughout the office.

THE ROLE 
New Guards Group is looking for a Junior HR Administration Specialist for its HR Department. You will report directly to the HR Administration Coordinator and will support the team in managing all the HR Administration-related activities for the Italian Companies.

WHAT YOU'LL DO

    • Oversee the correct flux of information within Workday (our HR system) related the employees (hirings & leavings, contract, role and compensation changes, etc
    • Prepare employments offer letters, contracts, letters of promotion and compensation changes in line with the National Labor Contract applied.
    • Elaborate and activate internship agreements with Universities, Business School etc.
    • Elaborate contracts of consultancy in line with what has been agreed with the consultants.
    • Monitoring the monthly deadlines related to the employment/internship/consultancy relationship.
    • Monitoring the correct management of the overtimes and absences accordingly to the National Labor Contract and support the employees in the management of their monthly timesheet
    • Collect the monthly variations to insert in the payslips (increase/contract changes/bonuses/commissions) and check that all of them are properly inserted in the payslip draft
    • Support employees on administrative/payroll issues
    • Organize and manage Onboarding call with new employees
    • Manage the Company Welfare Portal (submit new employees, deleting leavers, downloading reports, etc)
    • Manage the Company Ticket Restaurant Portal (submit request for new cards, monthly ticket order, etc)

WHO YOU ARE

    • At least 1 year experience in HR administration activities
    • Bachelor Degree
    • Very Good knowledge of the English language and Excel
    • Knowledge of Workday will be considered as a plus
    • Precise, punctual in carrying out the activities, flexible and with spirit of adaptation in a dynamic reality, in strong growth and in phase of structuring.
    • Ability to work in a team and to relate to any level of the company

REWARDS & BENEFITS

    • Great compensation package (in consideration of your professional experience)
    • Fixed term contract
    • Lunch tickets
    • Discounts on all NGG brands and partners including FARFETCH and Browns
    • Be part of a young, dynamic and creative company with over 40 different nationalities
    • Brand new headquarters located in the centre of Milan

EQUAL OPPORTUNITIES STATEMENT

    • New Guards Group is an equal opportunities employer ensuring that all applicants are treated equally and fairly throughout our recruitment process. We are determined that no applicant experiences discrimination on the basis of sex, race, ethnicity, religion or belief, disability, age, gender identity, ancestry, sexual orientation, veteran status, marriage and civil partnership, pregnancy and maternity, or any other basis prohibited by applicable law. We continue to build our consciously inclusive culture as part of our Positively FARFETCH strategy throughout our business, partnerships and communities.
New Guards Group is looking for a Junior HR Administration Specialist for its HR Department. You will report directly to the HR Administration Coordinator and will support the team in managing all the HR Administration-related activities for the Italian Companies.