Branch/Accounts Payable Administrator
Surrey, BC
Flynn Group of Companies – Administration & Purchasing /
Office Full-time /
On-site
Flynn Group of Companies is currently looking for an Branch/Accounts Payable Administrator to support our Vancouver Branch located in Surrey, BC (Office Location - 19175 - 22nd Avenue, Surrey BC V3Z 3S6), reporting to the Accounting Manager.
A Day In The Life
- Branch administrator responsibilities:
- Opening and/or closing branch daily
- Answering all incoming calls and redirecting them accordingly
- Keeping reception area safe, clean and organized
- Greeting visitors, ensuring sign-in procedures are followed, and notifying office staff of their arrival
- Coordinating booking of all boardrooms for meetings/training and coordinating lunch orders or catering for meetings
- Ordering and organizing office supplies, printer supplies, company forms/stationery and business cards
- Ordering coffee/breakroom supplies and keeping them organized, coordinating with coffee service company
- Daily cleaning and refilling coffee machines
- Organizing incoming/outgoing mail and distributing accordingly
- Managing and distributing incoming faxes (via email)
- Coordinating incoming/outgoing courier deliveries and distributing accordingly
- Managing and updating employee directories and branch phone lists
- Handling all other miscellaneous enquiries and directing them to the appropriate staff and/or manager
- Other administrative duties as required
- Accounts payable administrator responsibilities:
- Processing/approving all non-PO invoices (sundries)
- Coding field staff and SVP’s P-card expenses
- Reviewing and coding Element invoices
- Generating WorkSafe BC clearance letters and obtaining certificates of insurance from subcontractors and submitting them as required to the AP department
What We Offer
- Competitive wages and benefits
- RRSP Matching
- Great environment where our motto is "Flynn Family Winning Together!"
- On-going career development programs through our in-house Flynn University and eLearning courses
What We Are Seeking
- Minimum 2 year of previous administration experience
- Accounts payable experience is an asset
- Strong customer service and communication skills
- Excellent interpersonal skills, pleasant and professional phone manner
- Excellent computer skills in the Microsoft office package; Word, Excel, Outlook & Teams
- Strong time management skills
- Ability to multitask, prioritize and work in a fast paced, team environment
- Strong problem-solving abilities
Position Summary
- Location: Surrey, BC
- Employment Type: Office, Salaried, Full-time
- Job Functions: Admin & Accounts Payable
- Industry: Building Envelope
$50,000 - $55,000 a year
