Executive Assistant
New York, NY
HR – Administration /
Full-time /
Hybrid
Position Summary
Focus Financial Partners is looking for a highly organized and dynamic Executive Assistant to provide comprehensive administrative support to senior executives within the company. The ideal candidate for this role will be exceptionally organized, a proficient multitasker, and able to handle multiple priorities with ease while maintaining a high level of professionalism and building strong relationships across all levels of the organization. You’ll be responsible for managing executive calendars, coordinating travel, managing expenses, and supporting a variety of important projects as needed. If you're ready to make an impact in a fast-paced environment and you thrive in a collaborative, high-energy workplace, we’d love to hear from you!
This role is based in Albany, NY, New York, NY, or Boston, MA.
Primary Responsibilities
- Oversee and coordinate all logistics for executive meetings, events, and travel arrangements, ensuring seamless execution for executives and other team members as necessary.
- Compile and prepare comprehensive reports, presentations, and relevant materials to ensure executives are fully equipped for meetings, events, and travel engagements.
- Manage the setup and breakdown of catering services and meeting facilities, ensuring operational efficiency and a professional atmosphere for all gatherings.
- Provide reliable backup support to administrative team members, ensuring continued office functionality and smooth workflow in the absence of personnel.
- Accurately prepare and submit detailed expense reports, ensuring compliance with company policies and timely processing.
- Serve as the primary point of contact between executives, internal teams, and external partners, fostering effective communication and relationships.
- Assist with planning and tracking key projects, ensuring deadlines and deliverables are met in alignment with organizational goals.
Qualifications
- 1+ years of administrative support experience in a fast-paced environment; financial services experience a plus.
- Proactive, solution-driven, with the ability to anticipate needs and gather relevant information.
- Detail-oriented with strong organizational, follow-up, and multitasking skills.
- Able to thrive under pressure, managing multiple projects and deadlines with professionalism.
- Excellent communication skills, both written and verbal, with the ability to interact with all levels of staff and clients.
- Discreet and trustworthy, handling sensitive information with confidentiality.
- Bachelor’s degree preferred
$55,000 - $65,000 a year
About Focus Financial Partners
Focus is a leading partnership of fiduciary wealth management and related financial services firms. Focus provides access to best practices, greater resources, and continuity planning for its affiliated advisory firms, which serve individuals, families, employers, and institutions with comprehensive financial services. Focus firms and their clients benefit from the solutions, synergies, scale, economics, and best practices offered by Focus to achieve their business objectives. For more information about Focus, please visit www.focusfinancialpartners.com.
The annualized base pay range for this role is expected to be between $55,000-$65,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise, geographic location where work will be performed, and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual cash bonus and a comprehensive benefits package.
