Office Manager / Executive Administrative Assistant
New York
Operations /
On-site
About Us
FoundersCard is a global membership community of over 250,000 entrepreneurs, executives, and innovators. Our members enjoy unparalleled access to elite travel perks, business benefits, and a curated network of like-minded leaders—all designed to accelerate their success. Join us on our mission to empower founders and innovators to move faster, live better, and access more.
The Opportunity
FoundersCard is seeking a highly motivated and resourceful Office Manager / EA to join our growing team in our Midtown Manhattan office. This full-time, in-office role requires a proactive, solutions-oriented professional with exceptional organizational skills and a passion for fostering a collaborative, creative, and high-performing work environment.
You will play a key role in shaping the day-to-day employee experience by leading office operations, supporting recruitment and onboarding, coordinating executive and team needs, and helping cultivate a vibrant, people-first company culture.
Key Responsibilities
- Culture & Employee Experience:
- Plan and execute team-building events, company celebrations, happy hours, and offsites
- Manage employee recognition programs (e.g., birthdays, work anniversaries, shoutouts)
- Oversee ordering and distribution of company swag and branded materials
- Support internal communications and employee engagement initiatives
- Executive & Team Support:
- Manage executive calendar scheduling and meeting coordination
- Coordinate travel logistics and team offsite planning
- Support cross-functional and ad hoc projects across the organization
- HR & Recruiting Support:
- Assist with new hire onboarding, including equipment ordering, workspace setup, and building access
- Conduct initial candidate screenings (e.g., salary expectations, visa status, availability)
- Schedule interviews and support candidate logistics throughout the hiring process
- Maintain accurate employee records and provide general HR administrative support
- Vendor & Facilities Management:
- Serve as point of contact for all office-related vendors (snacks, supplies, tech, etc.)
- Liaise with building management and external service providers
- Manage contracts, deliveries, and day-to-day vendor relationships
- Office Operations & Administration:
- Oversee daily lunch orders and maintain snack and supply inventory
- Coordinate shipping and receiving, including mail and package handling
- Manage desk setups and workspace changes as the team grows
- Provide light IT support and troubleshoot tech issues with vendors
- Ensure the office remains a clean, organized, and inspiring space
$80,000 - $120,000 a year
Salary range based on experience and qualifications.
This is a full-time, in-office position located in Midtown Manhattan
