Project Coordinator
San Jose, Costa Rica
Professional Services & Support – CALA /
Full-time /
On-site
As Project Coordinator (PC) to provide programmatic and administrative support for the Costa Rica project. We are looking for someone who is highly organized, detail-oriented, proactive, and capable of coordinating multiple assignments simultaneously. The appropriate candidate is interested in democracy, human rights, governance, adult learning, learning technology and leadership development. The ability to demonstrate previous experience with implementation, project management and working with key stakeholders is preferred.
Main Responsibilities
- Support the Project Manager with all aspects of the implementation.
- Maintain strong and positive relationship with government representatives and government officials.
- Use effective leadership skills to direct all phases of programs from inception through completion to include planning, evaluating whether working as a team or independently.
- Support in planning and executing the programs/projects to meet the contractual obligations of the contract supporting the Project Manager with project scope, schedule and budget.
- Support the production of project deliverables. This may include writing, editing, formatting, proofreading, and/or coordinating various services in support of deliverable quality.
- Provide backstopping and support to project activities, facilitation, and large-scale events. Provide logistic support for workshops.
- Support in managing day-to-day operational aspects of the project and scope, including meeting the project schedules and WBS tasks, submitting quality deliverables and maintaining the projects responsibility matrix.
- Setup and maintain project tools to ensure timely delivery of tasks according to the defined timeline.
- Effectively apply our methodology and enforce project standards.
- Identify resources needed and assign individual responsibilities.
- Ensure project documents are complete prior to submission to the customer and stored appropriately.
- Project coordination and operations, including scheduling and preparing for team meetings, attending Admin Team meetings, taking notes during meetings, and other team processes.
- Support the preparation of weekly, quarterly and annual reports.
- Draft, edit, and format course materials, course descriptions, documents, and reports, as needed.
- Arrange travel, hotels, visas and other necessary preparations for team members traveling to Costa Rica as needed.
- Providing technical support/production for virtually facilitated events, typically on zoom.
- Onboard independent consultants, manage the consultant agreement and invoicing processes, ensure biodata information is accurate and up-to-date.
- Support the Finance team in processing consultant invoices, preparing billing, keeping track of expenses, drafting consultant letters of agreement (LOAs) and the purchase and payment of products and services.
- Maintain and update project files in an organized and systematic way according to FreeBalance procedures.
Qualifications:
- Must have University Degree in Business Administration, Financial Management, Public Accounting, Economics or equivalent.
- Masters in Public Management, Financial Management or Information Technology considered an asset.
- Professional designation in Project Management, Public Management, or Financial Management considered an asset
- Must have experience on ERP and MUST have experience handling government projects.
- Minimum of 5 years of experience in the implementation of Financial Management Systems
- Experience in the creation and execution of change management related to Financial Management Systems considered an asset.
- Strong presentation skills and experience with executive-level communications.
- Excellent interpersonal and communication (verbal and written) skills in English and Spanish. Other languages considered an asset.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. FreeBalance is an inclusive employer dedicated to building a diverse workforce to increase the representation of the designated groups based on each country’s legislation. We encourage applications from all qualified candidates and will accommodate applicants’ needs under the respective labour law throughout all stages of the recruitment process.
